Events Services Coordinator City of San Antonio 188 reviews - San
Antonio, TX 78205 $40,061 a year - Full-time, Contract Under direction,
is responsible for planning and coordinating events with customers,
organizing set-up requirements, and contract services for City
facilities. May exercise functional supervision over assigned staff.
ESSENTIAL JOB FUNCTIONS: * Ensures each event is provided with qualified
services to open facilities, clean premises, complete set-up, and
required service items. * Ensures the availability of all equipment
contracted for customer's use. * Coordinates efforts of caterers,
decorators, audio-visual, stagehands, etc., when organizing set-up
requirements. * Assures compliance with all health and safety
regulations by personnel participating in a function. * Prepares various
reports and composes correspondence. * Prepares and assists in
collecting billing charges. * Meets with event promoters, tenants, and
convention planners to promote City facilities for future events. *
Prepares detailed event set-up information for labor crew leaders, sound
technicians, and stage hands. * Coordinates in-house security, SAPD, and
staffing contractors, to ensure contracted areas are open and secured
based on needs of the lessees. * Conducts City facility tours to show
prospective clients the availability of suitable space for conventions,
shows, meetings, concerts, galas, exhibits, and other functions. *
Performs related duties and fulfills responsibilities as required. JOB
REQUIREMENTS: * Bachelor's Degree from an accredited college or
university. PREFERRED QUALIFICATIONS: * Proficient in Microsoft Office.
- Two (2) years or more of customer service experience. * Two (2) years
or more of event management experience. * Excellent interpersonal and
communication skills. * Strong time management skills. * Valid Class "C"
Texas Driver's License. APPLICANT INFORMATION: * If selected for this
position, official transcripts, diplomas, certifications and licenses
must be submitted at the time of processing. Unofficial transcripts and
copies of other relevant documents may be attached to the application
for consideration in advance. * Please be advised that if selected for
this position, information regarding employment history as it relates to
the qualifications of the position will be needed for employment
verification. Applicants claiming military service to meet the
experience requirement for this position may attach a DD214 to the
application. * Unless otherwise stated, applicants are permitted to
substitute two years of related full-time experience for one year of
higher education or one year of related higher education for two years
of experience in order to meet the minimum requirements of the job. One
year of full-time experience is defined as 30 or more hours worked per
week for 12 months. One year of higher education is defined as 30 credit
hours completed at an accredited college or university. * Applicants
selected for employment with the City of San Antonio in this position
must receive satisfactory results from pre-employment drug testing and
background checks. If required for the position, a physical, motor
vehicle record evaluation, and additional background checks may be
conducted. PHYSICAL REQUIREMENTS: * Physical requirements include
occasional lifting/carrying of 5 pounds; visual acuity, speech and
hearing; hand and eye coordination and manual dexterity necessary to
operate a computer keyboard and basic office equipment. Subject to
sitting, standing, reaching, walking, twisting, and kneeling to perform
the essential functions. Working conditions are primarily inside an
office environment. KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of
basic accounting principles and practices. * Knowledge of caterer's
responsibilities to help coordinate all meal functions. * Knowledge of
contractor's guidelines and building policies. * Skill in utilizing a
personal computer and associated software programs. * Ability to
coordinate security for clients. * Ability to coordinate between
service-suppliers and clients. * Ability to meet work schedules and work
independently. * Ability to plan, coordinate, and implement various
types of events and activities. * Ability to assess the clients' needs
and develop a plan suited to meet those needs. * Ability to interpret
and apply City policies, procedures, rules, and regulations. * Ability
to communicate effectively, both verbally and in writing. * Ability to
establish and maintain effective working relationships with co-workers,
supervisors, and the general public. * Unless otherwise stated,
applicants are permitted to substitute two years of related full-time
experience for one year of higher education or one year of related
higher education for two years of experience in order to meet the
minimum requirements of the job. One year of full-time experience is
defined as 30 or more hours worked per week for 12 months. One year of
higher education is defined as 30 credit hours completed at an
accredited college or university. * Applicants selected for employment
with the City of San Antonio must receive satisfactory results from
pre-employment drug testing, references, background checks, and
credential verification, as required by the position. Depending on the
position, selected applicants may be required to comply with any state
and federal requirements for the position and may be subject to interval
criminal background checks in accordance with relevant regulations.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.sanantonio.gov/HR/CareerCenter.aspx Human Resources
Department San Antonio, TX 78205 210-207-8705
hrcustomerservice@sanantonio.gov Position #2018-01083 EVENTS SERVICES
COORDINATOR AB Events Services Coordinator Supplemental Questionnaire *
- Are you a current regular full time CoSA employee? Yes No * 2. What
best describes your highest level of education? Some High School High
School Diploma or GED recognized by the Texas Education Agency or a
regional accrediting agency 30+ completed semester hours (credits) from
an accredited college or university 60+ completed semester hours
(credits) from an accredited college or university Associate's Degree
from an accredited college or university 90+ completed semester hours
(credits) from an accredited college or university 120+ completed
semester hours (credits) from an accredited college or university
Bachelor's Degree from an accredited college or university Master's
Degree from an accredited college or university PhD, JD, or other Post
Graduate Degree from an accredited college or university None of the
above * 3. How many years of experience do you have dealing with events
coordination and planning at convention center and/or large sports arena
operations? Less than one year 1 year 2 years 3 years 4 years 5 years 6
years 7 years 8 years 9 years 10 years or more I have no experience * 4.
Do you have a valid Class "C" Texas Driver's License or a valid driver's
license from another state with the ability the ability to obtain a
Class "C" Texas Driver's License within 30 days of becoming a Texas
Resident? Yes No * 5. How many years of experience do you have in
planning, coordinating, promoting, and overseeing special events for a
medium or large sized (100 employees or larger) business, organization,
or association? Less than one year 1 - 3 years 3 - 5 years 5 - 7 years 7
- 9 years 10 years or more I have no experience * 6. How many years of
experience do you have working in a major sporting arena or
entertainment venue? Less than one year 1 - 3 years 3 - 5 years 5 - 7
years 7 - 9 years 10 years or more I have no experience * 7. How many
years of experience do you have involving frequent and direct
interaction with multiple customers, including large groups? Less than
one year 1 - 3 years 3 - 5 years 5 - 7 years 7 - 9 years 10 years or
more I have no experience * 8. How many years of experience do you have
working with contracts? Less than one year 1 - 3 years 3 - 5 years 5 - 7
years 7 - 9 years 10 years or more I have no experience * 9. How many
years of customer service experience do you have? Less than one year 1
year 2 years 3 years 4 years 5 years or more I have no experience * 10.
Select the type(s) of events in which you coordinated. Stage Productions
Outdoor Events Concerts Sporting Events Festivals 5K Runs Other None of
the above * 11. How many years of event management experience do you
have? Less than one year 1 - 3 years 3 - 5 years 5 - 7 years 7 - 9 years
10 years or more I have no experience * 12. Select any of the following
items you have at least 2 years of experience with. Presentations -
executive level Presentations - non-executive level Customer service /
Client relations Negotiate / Manage contracts Troubleshooting hazardous
situations Billing None of the above * 13. How would you best describe
your proficiency in writing: Beginner Intermediate Advanced Fluent * 14.
Select any of the Microsoft Office applications that you have extensive
experience with. Word Excel Access PowerPoint Publisher Visio Outlook
None of the above * 15. Describe what you consider to be the most
important steps to be successful in managing an event. * 16. Describe
the qualities you believe are important when dealing effectively with
customers. * 17. Give an example of a time that you provided an
exceptional customer experience. What steps did you take to assist the
customer? What was the outcome? If you do not have related experience,
please enter "N/A". * 18. Provide an example of when you showed
initiative and took the lead in solving an issue. If you do not have
related experience, please enter "N/A". * 19. Hours for this position
will vary, based on events, and will require working some nights,
weekends, and holidays. Please select any of the following shifts you
are able and willing to work: Day Evening Weekends Holidays On-call
Rotating work schedule Alternate work schedule Adjusted work schedule *
Required Question 13 hours ago - save job - original job Apply On
Company Site Other jobs you may like Event Coordinator Piatti Restaurant
- Eilan - San Antonio, TX 4 days ago Easily apply Event Management
Coordinator PREMISE HEALTH - San Antonio, TX Premise Health - 9 hours
ago Event Coordinator Main Event Entertainment - San Antonio, TX 26 days
ago Marketing Events Coordinator Trinity Staffing Services - San
Antonio, TX 3 days ago Easily apply * Event Service Coordinator jobs in
San Antonio, TX * Jobs at City of San Antonio in San Antonio, TX * Event
Service Coordinator salaries in San Antonio, TX City of San Antonio City
of San Antonio 188 reviews In addition to being the seventh-largest city
in the country, San Antonio is a global city with a dynamic economy and
workforce, a deep... Let employers find you Thousands of employers
search for candidates on Indeed Upload Your Resume