Job Description

The Legislative Tracking & Communications Enhancement Project aims to enhance the legislative tracking and communication capabilities of the City Administrator’s Office (CAO) by developing an AI-powered tool. This tool will monitor legislation from introduction through implementation, provide real-time alerts, and ensure efficient communication and engagement with stakeholders. Key deliverables include the AI-powered legislative tracking tool, a streamlined legislative package system, a comprehensive communication and engagement strategy, detailed weekly reports, and public-facing documents. The scope of work involves researching and implementing the AI tool, analyzing legislation, managing communication strategies, conducting studies, responding to informational requests, and representing the department at public events. Specific duties for the Communications and Legislative Affairs Analyst include developing the AI tool, analyzing legislation, coordinating communication strategies, making policy recommendations, preparing reports, managing media relations, and handling public records requests. The project aims to improve legislative tracking, communication, and public engagement for the City Administrator’s Office.

The Communications and Legislative Affairs Analyst will perform the following specific and essential duties:

• Developing the AI Tool: Research and develop ways to deploy AI to track legislation, including creating a streamlined system for legislative packages and developing a tool to monitor legislation with real-time alerts.
• Legislative Analysis: Analyze, interpret, and monitor legislation, preparing reports on the impacts of legislation and policies. This will inform key components of the tracking tool.
• Communication Strategy: Coordinate, develop, manage, and monitor a communication and engagement strategy to promote awareness of initiatives. This will inform how to evaluate strategies, and identify essential components for tracking engagement.
• Policy Recommendations: Research, analyze, and make policy recommendations as they relate to communications and tracking.
• Reporting Requirements: Coordinate and monitor departmental reporting requirements to the Mayor’s Office, the Board of Supervisors, and boards and commissions. This
• Studies and Reports: Conduct detailed studies, identify administrative problems, and prepare reports with recommendations.
• Media and Public Relations: Monitor press mentions, and compose public-facing documents.
• Social Media Management: Monitor engagement.
• Public Representation: Represent the City Administrator’s Office at public events and meetings, prepare talking points, and create certificates of honor.
• Engagement Analysis: Analyze trends in engagement effectiveness and prepare reports for management and various agencies.
• Public Records Requests: Assist in coordinating the response to sunshine or public records requests. Analyze how the AI tool can assist in responding to public records requests efficiently and thoroughly.

Appointment Type

This Permanent Exempt (PEX), Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer. The anticipated duration of this project position is thirty-six (36) months and will not result in an eligible list or permanent civil service hiring. Project-based positions cannot be ongoing or exceed 36 months.

Work Location

1 Dr Carlton B Goodlett Pl, San Francisco, CA.

Nature of Work

This is a hybrid role requiring on-site work at our San Francisco office.

Qualifications

_ Minimum Qualifications:_

Education: Possession of a baccalaureate degree from an accredited college or university, and

Experience: One (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

_ Verification:_

Please make sure it is clear in your application exactly how you meet the minimum qualifications. Applicants will be required to submit verification of qualifying education and experience during the recruitment and selection process. For information on how to verify experience and/or education requirements, including verifying foreign education credits or degree equivalency, please visit Verification of Experience and/or Education.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final application deadline unless otherwise noted.

Additional Information

** Selection Procedures: **

The selection process will include evaluation of applications in relation to minimum requirements and assessment of candidates’ job-related knowledge, skills and abilities. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to evaluate candidate qualifications. This typically includes an oral interview and/or a written or performance exercise.

If this becomes necessary, only those applicants whose qualifications most closely meet the Department needs will be invited to continue in the selection process. Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process

• Conviction History

• Employee Benefits Overview

• Equal Employment Opportunity

• Disaster Service Worker

• ADA Accommodation

• Veterans Preference

• Seniority Credit in Promotional Exams [required for Combined, Promotive, Entrance (CPE) Exams only]

• Right to Work

• Copies of Application Documents

• Diversity Statement

How to Apply: ****

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

1. Select the "Apply Now" button and follow instructions on the screen

For best practices on the application process, please visit Apply for Jobs in the City and County of San Francisco Best Practices Guide. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact the assigned Human Resources Analyst, Melanie S. Bautista at melanie.sotto@sfgov.org.

_ Condition of Employment:_ The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.