Job Description

About the Contract Administration Bureau
The Contract Administration group within the Infrastructure Project Administration Bureau is responsible for procurement and execution of contracts. Within the Contract Administration group is a team of approximately 25 professionals responsible for development and adherence to procedures in procuring professional consulting services and construction contracts, including emergency, MOU/MOAs, grants, government to government, and integrated project delivery contracts. This work includes preparation of Request for Qualifications (RFQ), Request for Proposals (RFPs), and Request for Bids (RFB); management of RFPs, RFQs, RFBs; selection and approval of contractors, including recommendation to award the contracts, and related contract execution.

About the Position
Under general administrative direction of the Deputy Director of Contract Administration Bureau, the Construction Contract Manager acts at the level of a senior manager, with complex responsibilities managing all aspects of construction procurement activities related to SFPUC Enterprises and Infrastructure Division, including over $11 billion dollars of Capital Programs such as Water Enterprise Improvement Program, Sewer System Improvement Program, Hetch Hetchy Improvement Program and many non-capital repair and replacement projects. The Construction Contract Manager is responsible for interpreting administrative code sections, analyzing current construction contract administrative procedures, strategically planning, guiding and implementing streamlined processes for design-bid-build and integrated construction contracts.

The position will advise and collaborate on preparation of bid documents, manage staff that do advertisement through solicitation and submittal of bids, coordinate with City Attorney's office and project teams to resolve bid protests and related contract issues, review and approve insurance and bid bonds, draft and review Commission agenda items, manage contract execution processes, lead management and implementation of City wide Contractor Safety Prequalification Program, help lead construction procurement related administrative code changes, assist in the procurement, development, and implementation of SFPUC's on-line procurement system as it relates to construction contracts. This position will manage a group of staff and will prepare and review a wide variety of detailed technical and administrative memorandums, reports and records relating to construction contract matters and required approvals. This role will also work with project teams to develop contracting strategies.

The essential functions of this position include, but are not limited to:

• Develops, implements and maintains construction contract procedures, administrative monitoring practices and controls in order to obtain smooth and effective operation of all SFPUC construction contract procurement activities.
• Coordinates and manages procurement work activities with multiple internal bureaus (Project Management, Engineering, Project Controls, Construction Management, Labor Relations, etc.) and external stakeholders (Contract Monitoring Division, City Attorney's office, Office of Labor Standard and Enforcement, etc.) to manage work, prevent delays in required actions and improve programs or services.
• Leads the Capital Program construction contract strategy development and implementation of construction contracting strategies within the SFPUC, which includes assisting in the identification, development and implementation of departmental procurement goals, objectives, policies, and priorities related to Capital Programs and repair and replace contracts.
• Leads the determination of construction contract procurement resource allocation and managing resources to meet Capital Program and repair and replace contract demands.
• Manages and leads the development and implementation of all formal, emergency, informal and integrated-delivery construction contracts.
• Manages and oversees all construction contract advertisements, required City, State, and Federal advertisement notification rules and associated rules for State bond funding, bid openings, protests, pre-bid meetings, timely and efficient responses to contractor's bid document questions with Project Management Bureau, contractor insurance review and approval, contractor bid bond review and approval, Commission construction contract agenda item review and approval.
• Facilitates and coordinates with Engineering Management Bureau to develop and complete integrated delivery bid and contract specification packages for design build, progressive design build, GM/GC, etc.
• Assists with and advises on Commission workflow approval and Board of Supervisor of construction contract packages and other documentation.
• Works closely with City Attorney staff to prepare responses to protests and requests for information on various construction contracts and programs; investigates complaints referred by city officials and outside agencies and reports findings and proposed course of action to resolve such complaints.
• Develops and makes presentation to the public, including other agencies, contractor associations, unions, stakeholder meetings and community groups regarding SFPUC contract strategies, vendor and outreach opportunities, policies, forms and templates, reports, methods and procedures and related construction contracting matters.

The Construction Contract Manager (0932 Manager IV) is required to perform other related duties as assigned.

Qualifications

** Minimum Qualifications:**
Education: Possession of a bachelor's degree from an accredited college/university; AND

Experience: Five (5) years of full-time professional experience in administering construction contracts, three (3) years of which must include experience supervising professionals engaged in construction contracting and procurement.

Substitution: Additional experience as described above may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. One (1) year is equivalent to thirty (30) semester units or forty-five (45) quarter units.

Note: One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.)

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:

• Experience with administrative code rules and/or contracting codes, navigating construction contracting administrative procedures and procurement processes in a government agency.
• Experience developing and implementing streamlined processes and procedures for construction contract preparation and administration in a large organization.
• Experience leading large scale construction contracts improvement efforts.
• Proven leadership and management ability in directing a diverse staff of contract analysts supporting project teams.
• Demonstrated strong oral and written communication skills including experience presenting to diverse group of audiences such as a Commission, staff, internal and external stakeholders, and the public.

** Verification of Experience and/or Education:**
Applicants may be required to submit verification of qualifying education and/or experience at any point during the recruitment and selection process. For more information on how to verify your experience or education please click here. ****

Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

** Selection Procedures:**
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying) Candidates will be required to complete a MQSQ as part of the employment application at a later time. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Examination (Weight:100%): Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire Examination via electronic mail after the closing of the application filing period. The Supplemental Questionnaire Examination is designed to measure the knowledge, skills and/or abilities in job-related areas required for the position include but not limited to: the ability to supervise and manage a group of employees in administering complex construction contract procurements; the ability to understand contracting approaches, concepts and complex legal and financial documents; and the ability to prepare well-organized and accurate documents such as reports, memos, and other correspondences.

Applicants will be given a deadline to return the Supplemental Questionnaire Examination. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to eligibility list resulting from this process. All applicants’ responses to the Supplemental Questionnaire Examination are subject to verification.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process and be placed on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

The department may administer additional position-specific selection procedures, such as oral interviews, to make final hiring decisions.

**NOTE: **Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

What else should I know?

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six (6) months , and may be extended with the approval of the Human Resources Director.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of the List.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at here.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply: Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, @careers.sf.gov and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All your information will be kept confidential according to EEO guidelines.

** Recruitment Analyst Information:** If you have any questions regarding this recruitment or application process, please contact the analyst, Vivian Yeung via email at VYeung@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.