Job Description

Recruitment ID: PEX-9182-158626

APPOINTMENT TYPE: Permanent Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

⚠️ IMPORTANT ⚠️ : Your application MUST include responses to the supplemental questionnaire found here: https://forms.office.com/r/NfDxkBZgz5****

Applicants must complete the supplemental questionnaire and the online application by the filing deadline. A cover letter and resume must be attached to the online application. The application, resume, and cover letter will not be reviewed without a completed supplemental questionnaire and vice versa.

Application Opening: July 29, 2025

Application Deadline: 11:59pm Pacific Time on August 12, 2025

** Salary:** $207,558 - $264,836 annually

Division: Administration

Section/Unit: Contracts & Procurement

Work Location: 1 South Van Ness Ave, 6th Floor, San Francisco, CA 94103, USA

Work Schedule: Monday - Friday, 8:00am-5:00pm

_ POSITION DESCRIPTION:_

Under general direction, the Contracts & Procurement manager plans, directs, manages, and oversees the activities and operations of the Contracts & Procurement Section, including the Construction, Professional and General Services, Purchasing and Inventory Control and Real Estate sub-sections; performs related duties as assigned. Responsible for planning and managing all procurements, leases and agreements at the SFMTA through subordinate-level managers, supervisors, and staff.

_ EXAMPLES AND IMPORTANT AND ESSENTIAL DUTIES:_

• Assumes full management responsibility for all SFMTA procurements and real property leases and agreements.
• Recommends, drafts, updates, and administers policies and procedures.
• Manages the development and implementation of Contracts & Procurement section goals and objectives, and policies and priorities for each assigned service area.
• Monitors and evaluates the efficiency and effectiveness of services provided by the procurement section; reallocates resources within section accordingly.
• Works collaboratively with SFMTA divisions in planning contract needs and resolving policy, contracting and service delivery issues. Serves as a resource to both internal and external customers. Works with all stakeholders to identify efficient contracting methods and expedite the processing of contract actions.
• Provides technical assistance to Contractors and SFMTA divisions regarding contract negotiations, documents, policies, and procedures. As required, participates in the negotiation of resulting contracts from assigned solicitations. Seeks legal advice as appropriate.
• Plans, directs, and coordinates, through subordinate level staff; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
• Supervises a team of section leaders to ensure timely award of contracts and completion of other projects. This includes conducting regular one-on-one supervision meetings and being available to staff for consultation.
• Consults with section leaders, assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; integrates technology as appropriate; directs and implements changes.
• Reviews contract and purchasing proposals; evaluates options; ensures compliance with federal, state, and local regulations; makes recommendations and/or approves proposals.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Monitors developments and legislation related to contracts; evaluates impact upon SFMTA operations; recommends and implements practice and procedural improvements.
• Represents the Contracts & Procurement section to other departments and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
• Attends and participates in professional group meetings; stays abreast of latest trends and innovations in contracting methods and supply chain management.
• Responds to and resolves difficult and sensitive inquiries and complaints.
• Performs other duties as assigned.

Qualifications

_ MINIMUM QUALIFICATIONS:_

1. Possession of a bachelor’s degree from an accredited college or university; AND
2. Eight (8) years of professional-level contracts and/or procurement experience, of which four (4) years must be at the managerial level supervising a team (more than three) of professional-level staff performing technical contracts work.

Education Substitution:

Additional years of the required experience in professional-level contracts and/or procurement work may be substituted for the required education in Minimum Qualifications on a year-for-year basis. One year (2000 hours) of qualifying experience will be considered equivalent to thirty (30) semester units/forty-five (45) quarter units

_ DESIRABLE QUALIFICATIONS:_

• Experience implementing a comprehensive procurement and materials management program for a transit agency.
• Experience managing a portfolio of real property leases and agreements.
• Experience handling both traditional, public-sector procurements and the use of alternative procurement methods.
• Experience researching, analyzing, and evaluating innovative contracting methods and techniques.
• Experience with large, capital contract negotiations and contract administration.
• Experience interpreting and applying related federal, state, and local procurement laws, codes, and regulations.
• Ability to communicate clearly and concisely, both orally and in writing.

Additional Information

** Verification:**
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

** Selection Process:**
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates' qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process. This recruitment may be utilized to fill similar positions in this classification at SFMTA.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

This recruitment may be utilized to fill similar positions in this classification at SFMTA.

How to Apply: Applications for City and County of San Francisco jobs are only accepted through an online process.

1. Visit Careers with Purpose | City and County of San Francisco (sf.gov)
2. Type "9182" in to the "Search by class or keyword" field.
3. Click the link to open the Job Announcement.
4. Select the “Apply Now” button and follow instructions on the screen.
5. A cover letter and resume must be attached to the online application.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

For questions or inquiries, please contact: Lisamarie Chavis at Lisamarie.Chavis@sfmta.com.

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.