SHERIFF STATION CLERK II Salary $38,615.04 - $51,885.84 Annually Location Los Angeles County, CA Job Type Full time Department SHERIFF Job Number J1133H Position/Program Information FIRST DAY OF FILING: MARCH 22, 28 at 8:00 A.M. (PST) THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. EXAM NUMBER J1133H TYPE OF RECRUITMENT DEPARTMENTAL PROMOTIONAL OPPORTUNITY RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS. NO OUT- OF- CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED. Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing. WITHHOLD INFORMATION Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD from the certification list until the required experience is fully met. DEFINITION Performs the full range of specialized police clerical functions in a Sheriff station or special unit of assignment. CLASSIFICATION STANDARDS Positions allocable to this paired, journey-level class are typically assigned to Sheriff stations and are responsible for performing all clerical and computerized data system support services necessary for the operation of a station. Incumbents receive administrative and technical supervision from a Supervising Sheriff Station Clerk. Positions in this class are characterized by the exercise of independent judgment and initiative in the selection and application of a wide variety of procedures to accomplish work objectives, with only occasional review of work methods or results. Duties performed require a thorough knowledge of the requirements for processing police reports and related legal documents, of police records systems, of computerized criminal justice information systems, and of the techniques, guidelines, policies, and procedures associated with the inmate booking process including bail hierarchy and warrant abstracts. Incumbents are required to work flexible shift hours including nights, weekends, and holidays. Some positions within this classification may be assigned to a special unit of assignment such as Homicide Bureau or Narcotics Bureau. Essential Job Functions Processes a variety of police reports; reviews reports for complete and accurate information and resolves errors or obtains missing information from responsible Deputy Sheriff; researches and compiles necessary background information on persons or property named in report such as arrests and driver's records, wants or outstanding warrants, stolen or recovered property, etc., for use in further investigations; indexes and/or scans reports in station files and appropriate computerized law enforcement data systems . Prepares and assembles court documents to be filed in accordance with strict legal deadlines for arraignment hearings of arrested persons ensuring that all required documents and information are complete and accurate as to form and in compliance with court and legal requirements. Enters and retrieves on-line confidential law enforcement information, and sends messages over local, State and national computerized law enforcement data systems; ensures information is complete and accurate, selects appropriate information and system to use, and codes or decodes information , and composes messages in accordance with rules and regulations governing each data system. Processes traffic citations and vehicular traffic incident reports; sorts traffic citations to appropriate courts; reviews each citation for correct reporting district code, Vehicle Code section, issue date, court date and time; obtains driver's license and driving record history from Department of Motor Vehicles via computer terminal; prepares transmittal log sheet for each court; prepares monthly court schedules; logs all traffic incidents and maintains traffic related files and records; notifies persons cited and courts when citation has been corrected or amended; prepares various periodic statistical reports on traffic incidents and special traffic services. Maintains confidential and semi-confidential alphabetic, numeric, and subject matter crime and criminal records and files; cross indexes files and/or documents; prepares case files ensuring all available and necessary documents and information are included; periodically purges files; performs exhaustive file searches for information not readily available. Types memoranda, letters, police reports, and other documents from brief general instructions. Screens and routes telephone calls; furnishes information to the public and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information. Requirements SELECTION REQUIREMENTS One year of experience as a Sheriff Station Clerk I* in the service of the County of Los Angeles performing specialized police clerical functions, including the operation of a computer terminal to enter and retrieve on-line data from a network of computerized criminal law enforcement data systems, at a Los Angeles County Sheriff Station. TYPEWRITING SKILL Ability to type at the rate of 30 net words per minute. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. PHYSICAL CLASS 2- Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION * To qualify, applicants must have County status in this class, as evidenced by holding such payroll title. NO OUT-OF CLASS EXPERIENCE WILL BE ACCEPTED. In order to receive credit for any college course work, or any type of college degree, you must include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization or official certificates with your application at the time of filing or within 15 calendar days from the date of filing the application . DESIRABLE QUALIFICATIONS Credit will be given to applicants who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing. Courses in typewriting, word processing, office machines, office procedures or a related course from an accredited college, business or trade school. Additional Information EXAMINATION CONTENT This examination will consist of two (2) parts: Part I An evaluation of education and experience based on application information and desirable qualifications weighted 60%. Part II An Appraisal of Promotability evaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills, weighted 40%. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. ELIGIBILTY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months following the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every six (6) months. VACANCY INFORMATION The resulting eligible register for this examination will be used to fill vacancies located at various Sheriff's stations within the Los Angeles County Sheriff's Department. AVAILABLE SHIFT: Any shift APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS. APPLICATION AND FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application. Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing. IMPORTANT NOTES Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 at the time of filing, or within 15 calendar days from date of filing. Please include your Name, the Exam Number, and the Exam Title on the faxed documents. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (213) 229-1621 Teletype Phone: (213) 626-0251 Department Contact Name: Professional Examinations Unit Department Contact Phone: (323) 526-5611 Department Contact Email: sheriffexamsunit@lasd.org For detailed information, please click The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Comments such as "see resume or application" will not be considered as a response. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal. I understand the above information and instructions. Yes 02 Do you currently work for the Los Angeles County Sheriff Department? (This Departmental Promotional Opportunity is restricted to permanent employees of the Los Angeles County Sheriff's Department who have successfully completed their initial probationary period.) Yes No 03 Which of the following best describes your experinece as a Sheriff Station Clerk I in the service of the county of Los Angeles performing specialized police clerical functions, including the operation of a computer terminal to enter and retrieve on-line data from a network or computerized criminal law enforcement data systems, at a Los Angeles County Sheriff's Station? Not applicable Less than a year One (1) year, but less than two years Two (2) years, but less than three years Three (3) years, but less than four Four (4) years or more, but less than five years Five (5) years or more, but less than six years Six (6) years or more, but less than seven years 04 How many courses have you successfully completed in typewriting, word processing, office machines, or office procedures? All courses must have been completed at an accredited college, business or trade school. One course Two courses Three courses Four courses Five or more courses None 05 If you have successfully completed any courses you believe are related to the above listed courses, please indicate the course name(s). (insert NA, if not applicable) 06 You MUST include a legible copy of the official transcripts or official letter from the accredited institution which shows the area of specialization with your application or within 15 calendar days from the date of filing. I understand the above information and instructions. Yes Required Question Agency County of Los Angeles Address ****************** Los Angeles, California, 900