Office Assistant 3 State of Washington Dept. of Corrections 195 reviews

• Monroe, WA $2,593 - $3,344 a month Description OFFICE ASSISTANT 3 (OA3) MONROE CORRECTIONAL COMPLEX (MCC) FULL TIME NON-PERMANENT The Department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 at Monroe Correctional Complex within the Health Services Division. The Monroe Correctional Complex (MCC) is a 2400 bed male all-custody level facility located 30 miles northeast of Seattle. The complex consists of five major units; the Washington State Reformatory Unit (WSRU), Special Offender Unit (SOU), a large mental health inpatient treatment unit, Twin Rivers Unit (TRU), Intensive Management Unit (IMU), and the Minimum Security Unit (MSU). MCC provides care for the sickest and most complicated patients in our system and is considered the hub of medical and psychiatric care for DOC due to being located close to University of Washington and Harborview Medical Center. The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society. Duties This position provides general and clerical support to Monroe Correctional Complex (MCC) within Health Services Department. The Office Assistant 3 supports the efficient operations of the unit. Duties include but are not limited to: * Ensure health records are accurately filed and available for MCC-HSU staff. * Reviews patients' records for completeness, accuracy, signatures. * Ensure there is sufficient blank paperwork in the offender health record according to the Health Information Management Protocols (HIMP). * Maintain consistency and accessibility for records. * Controls and catalogs health records ensuring security and confidentiality. * Supports staff using specialized knowledge and judgment by researching health records whether using the OMNI system or other facilities. * Managing incoming and outgoing chain health records. * Breakdown and thinning of health records, while maintaining loose filing of records. * Answers requests from authorized personnel for information recorded in patient's records in accordance with prescribed policies. * Pull health records for providers/practioners appointments and review as needed. * Organize daily workflow. * Participate in Health Services Continuous Quality Improvement Program activities as appropriate. NOTE: * This position will be assigned to work within the secure perimeters of the Monroe Correctional Complex and will have contact with offenders. This work is performed in a potentially hazardous setting with offenders who may have behavioral, social, mental health and/or medical issues, and who may exhibit non-compliant behavior toward staff and/or other offenders. * This position requires primarily desk work and may include extensive computer work for long periods of time with extended periods of sitting, however it may also require extended periods of standing, stooping, bending, lifting up to 40lbs or walking. Qualifications Required Qualifications: * High School Diploma or GED equivalent AND * One (1) year of progressively responsible clerical/office experience that includes keyboarding and typing. * Basic knowledge of Microsoft Office software. Desired Qualifications: * Must be able to work independently and in a team setting. * Experience working in a health service environment and knowledge of medical terminology is preferred. * Experience working with medical records in a health care setting * Demonstrates the ability to organize and prioritize. * Uses positive and professional interpersonal and communication skills. * Typing and Date entry proficiency. * Experience in medical records. Supplemental Information 'The mission of DOC is to improve public safety.' For additional information about the agency, please visit doc.wa.gov. IMPORTANT NOTES: * Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Phone number AND email address are required for all professional references. * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. * We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. * Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. * Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results. * This position may be included in a Union Shop. We are committed to hiring individuals who possess core diversity competencies: * Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. * Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds. * Respectfully acknowledge people's differences and recognize these differences as important and valuable. * Promote inclusiveness. * Be culturally sensitive and appropriate. * Respect and value diverse backgrounds and traditions. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email sheileen.lopez-mendez@doc.wa.gov . For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388. 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