Medical Administration Specialist (Technical Career Field Intern) Department of Veterans Affairs VA Sunshine Healthcare Network (VISN 8) Overview Open & closing dates 11/05/2018 to 11/23/2018 Service Competitive Pay scale & grade GS 7 Salary $41,365 to $57,161 per year Each duty station's local rate of pay will be identified in the final selection process Appointment type Permanent Work schedule Full-Time Locations 7 vacancies in the following locations: Bay Pines, FL 1 vacancy Gainesville, FL 1 vacancy Miami, FL 1 vacancy Orlando, FL 1 vacancy Tampa, FL 1 vacancy West Palm Beach, FL 1 vacancy San Juan, PR 1 vacancy Relocation expenses reimbursed No Telework eligible No This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. Internal to an agency Current federal employees of this agency. Clarification from the agency Current, permanent employees of VISN 8 VA Sunshine Healthcare Network only. This includes permanent employees of Bay Pines VA Healthcare System, James A. Haley Veterans' Hospital and Clinics, Miami VA Healthcare System, North Florida/South Georgia Veterans Health System, Orlando VA Medical Center, VA Caribbean Healthcare System, West Palm Beach VA Healthcare System, and VISN 8 Network Office only. Share Announcement number CASD-10350538-19-ALV Control number 516017900 Videos Duties Duties Summary The Technical Career Field (TCF) is a national workforce development program within VHA that was designed to replenish technical staff in critically identified positions. The incumbent Trainee/Intern will work closely with the Chief of Health Administration Service or equivalent to develop the knowledge and skills necessary to actively participate in the program planning and administration of all activities within the facility and its outpatient clinics. Responsibilities The TCF career fields represent those technical fields where VA-specific knowledge and experience is desirable for success in the field. Individuals selected follow a formal training plan for two years during which they are trained, coached, and supervised by a preceptor. Preceptors are selected annually, through an extensive application process, for their technical expertise, their commitment to training and the suitability of their facility as a training location. *Selectees will be required to sign Mobility, Training, and Continued Service Agreements. This is a developmental position leading to a GS-09, performing assignments intended to broaden skills and provide practical experience leading to progressively more complex assignments performed under progressively less supervision. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Interpret laws, regulations, directives and local policies governing Veteran's health care benefits to make sound decisions. Participate and assist with strategic long and short-term goals and objectives relating to health administration/business office needs. Prepare recurring and non-recurring statistical reports for presentation to top management and other Services. Interact and communicate with staff, Veterans' groups, voluntary groups, patients, congressional offices, and unions concerning individual problems requiring decisions and, in some cases, determining the proper course of action. Preparing written correspondence in the form of letters, memorandums, policies, procedures, statistical reports, etc. for the Business Office and reviews other medical center correspondence to ensure accuracy of regulations. Compiles and prepares budget requests, estimates, and narrative justifications for budgetary planning purposes. Participates in the evaluation of current functions, makes recommendations for change, and participates in strategic planning for the medical center. Work schedule: Monday - Friday, 8:00 a.m.-4:30 p.m. Compressed/Flexible Schedule: Not Available Telework: Not Available Position Description Title/PD#(s): Medical Administration Specialist/PD # by station: #675-99922-0 #673-99922-0 #672-99922-0 #573-99922-0 #548-99922-0 #546-99922-0 #516-99922-0 Financial Disclosure Report: Not required Travel Required Not required Supervisory status No Promotion Potential 9 Job family (Series) Similar jobs Requirements Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Designated and/or random drug testing may be required Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to a background/security investigation Training-Service Agreement and Mobility Agreement required Selected applicants will be required to complete an online onboarding process Time-In-Grade Restriction may apply (GS-employees) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/23/2018. The Area(s) of Consideration for this vacancy announcement are as follows: Department = employees of Health Administrative Services of the VISN 8 Network Office. Facility - employees of the VISN 8 Network Office VISN - employees of Bay Pines VA Healthcare System, James A. Haley Veterans' Hospital and Clinics, Miami VA Healthcare System, North Florida/South Georgia Veterans Health System, Orlando VA Medical Center, VA Caribbean Healthcare System, West Palm Beach VA Healthcare System. Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on education and/or experience as described below: Specialized Experience : You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Finds and applies applicable laws, regulations, and policies in providing administrative service to patients and/or families; and finds/applies patient confidentiality laws such as the Privacy Act of 1974, Freedom of Information Act (FOIA), and HIPAA. Utilizes hospital computer systems such as CPRS and VISTA to support the hospitals' care delivery operations in patient processing activities. Possesses strong oral and written skills for preparing reports and presentations; and possesses experience working on team improvement projects. Possesses general knowledge of health administration/medical administration processes . OR, Education: Applicants may substitute education for the experience required. To qualify based on education for this grade level you must have one (1) full year of graduate level education Combination : Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education beyond; total percentages must equal at least 100 percent to qualify an applicant for this grade level. You will be rated on the following Competencies for this position: Conflict Management - Manages and resolves conflicts, grievances, confrontations, or disagreements in a constructive manner to minimize negative personal impact. Decision Making - Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. Reading - Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at . Physical Requirements: There is a certain mobility factor associated with this position in physically visiting areas for observation or problem solving on-site locations. The majority of work is performed in an office setting, mostly sedentary, requiring standing, ambulation and bending. The incumbent must be able to deal with emergency situations and function calmly under stress in both public and private settings. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. The copy of transcripts may be official or unofficial and MUST include the name of the School, the Degree and/or Courses taken with the Date earned and/or conferred. PLEASE NOTE : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: . All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional information The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at . Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Veterans and Transitioning Service Members : Please visit the site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the document. If you are unable to apply online view the following link for information regarding an . How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Background checks and security clearance Security clearance Drug test required No Required Documents Required Documents To apply for this position, you must provide a complete Application Package which includes the following REQUIRED DOCUMENTS: 1. Resume - Your resume must include the following information for each job listed: Job Title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Be sure that your resume clearly supports your responses to all of the questions in the announcement by addressing your work experience in detail. Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. 2. SF-50 Notice of Personnel Action showing grade, step, salary and tenure. The following documents are accepted, and may ALSO be required if applicable to your eligibility and/or qualifications for this position. Please use this to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current VA employees), or CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Cover Letter DD-214 OF-306 Other Letter of Veterans Prefernce (30% or More) Resume SF-15 SF-50 Transcript If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from . Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. How to Apply How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 11/23/2018 to receive consideration. To preview the questionnaire click . To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete. Agency contact information AMY VARNER Phone Email Address BAY PINES VISN DIRECTORS OFFICE 10000 Bay Pines Boulevard Bay Pines, FL 33744 US Next steps Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the Knowledge, Skills, and Abilities; completion of a work sample; and/or contact for a Performance Based Interview (PBI). For more information about PBI, please visit All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the . Fair & Transparent Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about or Legal and regulatory guidance This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.