Description & Requirements

The Facilities Specialist supports daily building operations for the Riverview FL site by coordinating vendor services, assisting with maintenance activities, and helping maintain a safe and efficient work environment. This role requires strong customer service skills, the ability to troubleshoot basic facility issues-including HVAC-and confidence interacting with employees at all levels, including senior leadership.

The ideal candidate brings hands‑on facilities experience, strong communication skills, and the ability to manage multiple tasks in a fast‑paced environment. This position also participates in the Emergency Response team and must be available for occasional after‑hours support when urgent facility issues arise.

This is a full‑time, regular position based in Riverview, FL.

Essential Duties and Responsibilities:

- Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.

- Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.

- Process special accommodation requests through established processes.

- Review and approve special orders for office supplies.

- Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.

- Provide expertise and define facilities management requirements to meet all company goals and needs.

- Manage and execute all moves and space plans.

- Responsible for the generation and accuracy of the monthly Facilities Report.

- Participate in all planning and budgeting associated with facility needs.

- Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.

- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.

- Manage and facilitate the Safety Committee on a monthly basis.

- Serve as an initial point of contact for matters pertaining to physical security.

- Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.

- Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.

- Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.

- Work with Corporate Real Estate staff as needed.

- On call 24/7 to address the aforementioned items.

- Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.

- Daily use of Microsoft Office Products (Word, Excel, etc.).

- Must be willing to travel as needed.

- Perform maintenance duties such as furniture moves, simple electrical projects, spot painting, and light construction.

- Work with contractors on building and equipment repairs.

Minimum Requirements

- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.

- Knowledge of accounting principles preferred.

- Facility Management Professional (FMP) certification preferred.

- At least three years of experience in facilities operations, property management, or building maintenance.

- Hands‑on understanding of HVAC systems with the ability to conduct basic troubleshooting.

- Strong customer service and communication skills, with the ability to interact effectively with employees at all levels, including senior leadership.

- Proficiency using computer systems and the ability to work in tools such as SmartSheet, WorkApp, SharePoint, Excel, Outlook, and Coupa.

- Ability to stay organized, calm, and responsive in a fast‑paced, service‑oriented environment.

- Able to move boxes/materials not to exceed 50lbs.

- Must be available to work in Riverview, FL

- Participating in Emergency Response team calls as required, including availability for work outside standard business hours (early mornings, evenings, and weekends) when urgently facility issues arise.

- Must be available and willing to be on call 24/7 for any facilities related emergencies.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com .

Minimum Salary

$50,000.00

Maximum Salary

$60,000.00

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.