Job Description

Position Summary

This is specialized clerical work preparing court lists, obtaining the necessary case information for court proceedings, hearing officers’ hearings, and non-record conferences; recording additional supportive data pertaining to family histories and case dispositions directly onto the court orders, through the computer systems applicable to the matters. The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require. Work is performed under the supervision of a clerical or administrative supervisor and assignments are carried out in accordance with standard Family Court Division practices and procedures.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Prepares and distributes computerized court lists.
• Answers questions the judge may have regarding the case.
• Provides court lists, applicable case records and correspondence to the presiding Judges or Masters.
• During court hearings, prepares and distributes outcome orders in real time for the Judge’s signature which includes all pertinent requirements ordered by the court; processing outcome orders efficiently and in real time is critical to success in this position.
• Schedules hearings, conferences, appointments, and other matters.
• Distributes court lists to other court offices and units, and other appropriate entities.
• Dockets custom orders and additional supportive and demographic data pertaining to family histories on the court list and during hearings.
• Records dispositions when necessary.
• Distributes court orders to applicable individuals, counsel, partner agencies, and other individuals and entities charged with implementing such court orders.
• Updates and maintains computerized court calendar.
• Performs typing in court room as required and data entry for preparation of court lists and related paperwork when not at court hearing.

ENVIRONMENTAL CONDITIONS:

• Standard courtroom and office conditions.
• Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Ability to type proficiently.

• Considerable knowledge of English usage and grammar.

• Considerable knowledge of court operations and procedures regarding assigned function.

• Knowledge of clerical procedures necessary to prepare cases and implement court decisions, computerized data entry procedures and office practices/procedures.

• Knowledge of the statutes, procedural rules, administrative regulations, and other applicable rules and legal terminology governing Family Court matters.

• Ability to learn new systems and procedures within reasonable timeframes, as business needs require.

• Ability to establish and maintain effective working relationships with court employees and representatives of agencies involved in court hearings and/or implementation of court decisions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. High School Diploma or equivalent.
2. One (1) to two (2) years of legal clerical experience.

OR

1. Equivalent combinations of training and experience which provide the characteristics required to perform the essential functions of the class may substitute for those listed.
2. After meeting minimum standards, successful completion of a panel review and interview process.
3. Ability to perform the essential functions of a position in this class.
4. Must work in person (not remote).

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $42,865

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx