Job Description

Position Summary

This is specialized clerical work preparing court lists, obtaining the necessary case information for court proceedings, hearing officers’ hearings, and non-record conferences; recording additional supportive data pertaining to family histories and case dispositions directly onto the court orders, through the computer systems applicable to the matters. The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require. Work is performed under the supervision of a clerical or administrative supervisor and assignments are carried out in accordance with standard Family Court Division practices and procedures.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

** The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.**

• Prepares and distributes computerized court lists.

• Answers questions the judge may have regarding the case.

• Provides court lists, applicable case records and correspondence to the presiding Judges or Hearing Officers.

• During court hearings, prepares and distributes outcome orders in real time for the Judge’s signature which includes all pertinent requirements ordered by the court; processing outcome orders efficiently and in real time is critical to success in this position.

• Schedules hearings, conferences, appointments, and other matters.

• Distributes court lists to other court offices and units, and other appropriate entities.

• Dockets custom orders and additional supportive and demographic data pertaining to family histories on the court list and during hearings.

• Records dispositions when necessary.

• Distributes court orders to applicable individuals, counsel, partner agencies, and other individuals and entities charged with implementing such court orders.

• Updates and maintains computerized court calendar.

• Performs typing in court room as required and data entry for preparation of court lists and related paperwork when not at court hearing.

ENVIRONMENTAL CONDITIONS:

• Standard courtroom and office conditions.
• Direct contact with diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Ability to type proficiently.
• Considerable knowledge of English usage and grammar.
• Considerable knowledge of court operations and procedures regarding assigned function.
• Knowledge of clerical procedures necessary to prepare cases and implement court decisions, computerized data entry procedures and office practices/procedures.
• Knowledge of the statutes, procedural rules, administrative regulations, and other applicable rules and legal terminology governing Family Court matters.
• Ability to learn new systems and procedures within reasonable timeframes, as business needs require.
• Ability to establish and maintain effective working relationships with court employees and representatives of agencies involved in court hearings and/or implementation of court decisions.

** The First Judicial District of Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.**

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. High School Diploma or equivalent.
2. One (1) to two (2) years of legal clerical experience.

OR

1. Equivalent combinations of training and experience which provide the characteristics required to perform the essential functions of the class may substitute for those listed.
2. Successful completion of a criminal background investigation.
3. Ability to perform the essential functions of a position in this class.
4. Covid-19 vaccination is recommended.
5. Must work on site (not remote).

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $42,865 – $46,821

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