Job Description

The IT Implementation Specialist coordinates the implementation of enterprise-wide process improvement projects as directed by the Senior Director, Business Advocacy. The IT Implementation Specialist documents business requirements, develops project charters and work plans to address problem/opportunity, remediates troubled projects, ensures new projects have detailed plans and are launched correctly and on time, and supports and leads the implementation of process improvement/service design/technology projects in coordination with partner agencies and offices.

To successfully perform this role, this position needs to act as a liaison among stakeholders in order to understand the structure, policies, and operations of various city departments, and to analyze and report on solutions that enable the organization to achieve its goals. The IT Implementation Specialist will also support in analyzing data from projects, tracking key performance metrics, and supporting data-driven decisions.

The IT Implementation Specialist is responsible for: a) the research, planning, and collection of business requirements for technology focused process improvement projects; b) research on other technology initiatives that facilitate improvements to inform innovative approaches at Commerce; and c) the design and implementation of new processes and tools that advance improvements across the enterprise. The successful candidate must reside in the City of Philadelphia or establish primary residence in the City of Philadelphia within six months of employment.

Essential Functions

• Develop and maintain reports, dashboards, and key performance indicators (KPIs) to track performance and drive decision-making.
• Provide training and support to end-users
• Support IT projects, including system upgrades, process improvements, and implementation of new functionalities.
• Work with stakeholders to identify and understand their needs and the environment in which they work, and ensure their underlying needs are understood, rather than their stated desires.
• Collect and clearly document business requirements and business processes to identify improvements for a future state.
• Communicate requirements appropriately to ensure stakeholders and the project team remain in agreement on the solution scope, how requirements are communicated to stakeholders, and how knowledge is maintained for future use.
• Efficiently develop and manage the scope of the project, define deliverables, manage timelines and provide status updates to key leadership.
• Effectively lead project teams and build collaborative relationships among project team members. Identify needed resources, assign responsibilities and develop timeframes to facilitate successful completion of project activities and deliverables.
• Produce and coordinate several projects concurrently
• Establish a collaborative environment for project teams where knowledge is shared across disciplines on a regular basis to advance projects.
• Establish and maintain collaborative and effective working relationships with peers, supervisor, and departmental leaders.
• Convene project meetings with internal stakeholders and contracted service providers.
• Communicate (verbally and in writing) effectively with stakeholders about projects.
• Manage and support additional projects and tasks as assigned by the Senior Director.

Competencies, Knowledge, Skills, and Abilities

• Commitment to Equity and Inclusion: Understanding of basic principles of diversity, equity and inclusion. Familiarity with their application in government is a plus.
• Strong interpersonal skills with a focus on rapport-building, listening and questioning skills.
• Organized: Demonstrated ability to manage multiple projects, estimate timelines, rework a project approach based on unforeseen challenges, work well under pressure, and set/meet reasonable deadlines.
• Action-oriented: Ability to see opportunities, navigate barriers, be self-directed, and problem solve solutions that enhance the City’s deliverables, processes, and practices.
• Excellent communicator: Ability to explain technical concepts to general audiences, and cultivate effective communication among team members.
• Rigorous: Driven by thoughtful, quality, and detail-oriented processes, project output, and colleague/team interactions.
• Flexible and Adaptive: Flexible when things change, ability to learn from mistakes.
• Knowledge of best practices and industry trends.

Qualifications

• A IT design-related degree or relevant technology industry experience.
• 5 years of professional experience in IT design or strategy, particularly with a focus on digital products or a graduate degree plus 3 years of professional experience.
• Minimum of 3 years managing project relationships with colleagues, clients, and project stakeholders.
• Knowledge of City of Philadelphia government and/or experience working across City departments is a strong plus.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $75,000 - $90,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx