Administrative Assistant 1 - ISCI Salary $12.59 - $14.18 Hourly Location Boise, ID Job Type Full Time Department Department of Correction Job Number 00266 Closing 1/2/2019 11:59 PM Mountain Description The Mission of the is to protect the public, our staff, and those within our custody and supervision through safety, accountability, partnership and providing opportunities for offender change. Please note changes have been made to this exam to include the standards required for the Department's compliance with the Prison Rape Elimination Act ( PREA ) of 2003. You must complete both exams attached to this announcement to be considered for this position. The Idaho Department of Correction has an opening for an Administrative Assistant 1 at the Idaho State Correctional Institution, (ISCI) in Boise. This position will provide support to the Deputy Warden, Capitan's and Administration departments. If you have previously applied for the position of Administrative Assistant 1 you must re under this announcement. Previous scores will not be used. Hiring lists may be created from open competitive, IDOC Department Promotional, or Statewide promotional applicants. The applications may also be used for future vacancies that may occur within the next six (6) months. BENEFITS: Medical, Dental, Vision and Life and Disability insurance benefits with premiums at competitive rates Paid vacation and sick leave 10 paid holidays Optional 401K and Deferred Compensation plans Employee Assistance Program Example of Duties Perform a wide variety of secretarial functions related to audit compliance. Assist with maintaining records systems and update paper and electronic records. Maintain tracking logs. Attend meetings and keeping minutes and notes on action items. Compose letters, correspondence, and memos requiring independent judgment as to content Compile and analyze information from a variety of sources to prepare reports. Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Minimum Qualifications Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects. If contacted for an interview, you will be required to submit a completed background questionnaire. Interviews will not be conducted if you fail to provide a background questionnaire at the time of interview. Download the background investigation questionnaire . Supplemental Information Specialty Areas: Willingness to work in a Correctional Facility Ability to keyboard/type at the rate of 50 words per minute HIRING INFORMATION: To be hired, candidates will have a history and background supportive of department mission goals and will be subject to: Completing a Background Investigation Questionnaire and pre-employment drug testing Having a federal and state criminal background check to include fingerprints Having a history of law-abiding behavior Felonies, misdemeanors, illegal drug usage, DUI's, adverse driving convictions and employment history may make you ineligible for employment Non-hiring restrictions are in place for candidates who: Have been convicted of Domestic Violence or similar types of violent behaviors Have a dishonorable discharge from military service Currently are using, dealing or are associated with illegal drugs Have close friends or relatives under IDOC care & custody where the vacancy exists Are currently under IDOC supervision or probation (must be released from IDOC supervision or probation for at least one year) Thank you for your interest in employment with Idaho Department of Correction! *Benefits may not be applicable for temporary or seasonal positions. 01 IDOC.PREA Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997) Please reference the PREA Definition of Sexual Abuse which can be found at https://www.idoc.idaho.gov/content/careers/PREA_Sexual_Abuse_Definition Yes No 02 IDOC.PREA Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse? Yes No 03 IDOC.PREA Have you been civilly or administratively adjudicated to have engaged in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse? Yes No 04 IDOC.PREA Have you ever participated in incidents of sexual harassment involving offenders? Please reference the PREA Definition of Sexual Harassment available at https://www.idoc.idaho.gov/content/careers/PREA_sexual_harassment_definition Yes No 05 AA1 - MQ1 Office Support Operations: I have at least one year of work experience performing a wide variety of secretarial support functions; OR, I have formal training consisting of successful completion of an 18-24 month office administration course of study beyond high school. This coursework should have resulted in an Associate (A.A.) degree or equivalent to be qualifying. Work experience should consist of performing a wide variety of secretarial support functions as the predominant responsibility of the job. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 06 AA1 - MQ2 Customer Service and Public Relations: I have at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 07 AA1 - MQ3 Research and Problem Solving: I have at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 08 AA1 - MQ4 Balancing a Workload and Coordinating Multiple Priorities: I have at least 1 year of office work experience which required that I balance, coordinate, and set priorities for multiple projects with varying deadlines, or for multiple supervisors. Answering yes to this question may increase your overall rating. Your resume MUST support your answer. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 09 AA1 - MQ5 Personal computer and Software Expertise: I have at least 1 year of office experience using word processing software to format a variety of business documents; OR, I have recent word processing training coupled with at least 6 months' experience performing word processing in a business office setting. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 10 AA1 - MQ6 Effective English, Spelling, Punctuation and Grammar to Compose and Edit business documents: I have at least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR, I have successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. Yes No 11 I can type 50 words per minute NET and, if selected for an interview, will bring a current typing certificate verifying this ability to my interview. (Certificates must be less than six months old and can be obtained at any Idaho Job Service Office.) Regional Communications Officers complete various reports. These reports must be typed quickly and accurately for possible use in legal proceedings. The ability to type 50 words per minute net is required. Yes No 12 IDOC - I am willing to work in a correctional facility. This is required for all vacancies within a correctional facility. Yes No 13 IDOC Resume: You MUST add your customized resume to the space provided or you will fail this exam. Links will not be accepted. Your resume MUST support your answers provided in this exam. Inaccurate information may result in your removal from this register. Emphasize your education, experience, and training directly related to the exam questions. For education or training, list the title and course number (if available), dates, number of classroom hours (or days) and/or credits with a brief description of the content. For experience list the months and/or years held, title of your job(s), and the name of the employer(s) where you worked in this capacity. PLEASE NOTE: Any special formatting such as underlines, tabs, bolding, indenting, numbering and bullets in your resume will be removed when you copy and paste it from WORD into the space below - this is OK! We are only interested in the content. Required Question Agency State of Idaho Address 304 North 8th Street Boise, Idaho, 83720