Job Description

Position Summary

We are hiring a Judicial Secretary to serve as a personal staff secretary to a member of the judiciary in the Family Court Division of the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment.

The Judicial Secretary is a confidential employee and serves at the discretion and pleasure of the judge.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• ​​Takes and transcribes legal dictation.
• Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.
• Maintains docket of legal cases in process
• Sets up and maintains legal case files.
• Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.
• Interviews callers, schedules/cancels appointments for judge, maintains calendar.
• Answers routine telephone inquiries; receives, opens, reviews, and distributes mail; composes routine replies to correspondence.
• Performs related work as required.

ENVIRONMENTAL CONDITION:

• Standard courtroom and clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Strong computer skills and ability to learn applicable software.
• Knowledge of the form and content of legal forms and documents.
• Knowledge of legal terminology and spelling.
• Ability to effectively communicate the English language both orally and in writing.
• Ability to make arithmetic computations, knowledge of punctuation and grammar.
• Knowledge of standard office practices and procedures.
• Knowledge of legal bibliography and methods of citing.
• Ability to type from rough draft or clear copy at the rate of 50 words per minute.
• Ability to secure and copy docket entries.
• Ability to independently compose replies to routine correspondence.
• Ability to establish and maintain effective working relationships with members of judiciary, attorneys, various court officials and the public.

_ The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer._

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life
Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. High school diploma or equivalent.
2. Three years of legal secretarial experience.
3. Family Court knowledge, preferred.

OR

1. Equivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of administrative secretarial experience.
2. Strong organization and communication skills are a requirement.
3. Successful completion of a criminal background investigation.
4. Ability to perform the essential functions of the position.
5. Must work in person (not remote).

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary: $46,236

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