Job Description

Under supervision of the City Attorney and/or his designee, the Junior Management Assistant performs general administrative and management functions with rotating assignments and assists the City Attorney and executive staff with various projects.

The essential functions of the job include:

• Performs administrative and management functions in the areas of operations, and/or office management/support services, including preparing, proofreading and delivering confidential documents for the City Attorney
• Coordinates and assists in administering Office’s internship program; may include presentations and other public speaking duties
• Assists in the preparation of fiscal reports
• Coordinates clerical and technical support activities
• Gathers, compiles, and analyzes data, usually of a confidential nature, and prepares confidential reports
• Assists in developing and recommending changes to rules, regulations, policies, and procedures
• Assists in the analyses of programs, proposals, and projects
• Coordinates and analyzes feedback on office policies and procedures
• Assists with organizing and tracking contractual documents

Qualifications

** Minimum Qualifications**

Education :

Possession of a baccalaureate degree from an accredited college or university.

Substitution :

Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. One (1) year (2000 hours) of qualifying experience will be considered equivalent to thirty (30) semester units or forty-five (45) quarter units.

** Desired Qualifications**

• Experience with Microsoft Forms, Excel, and Outlook
• One year of experience providing executive-level administrative support, preferably to an executive or senior manager
• Effective written and oral communication
• Excellent interpersonal skills and a positive attitude with the ability to collaborate across teams and departments, support leadership priorities, and professionally interface internally and externally
• Ability to assume responsibility quickly, demonstrate initiative and problem-solving skills, and exercise sound judgment in when to seek guidance
• Ability to work effectively and efficiently within multiple competing deadlines, ensure attention to detail, and adjust to last minute assignments and workload changes
• Commitment to valuing diversity and contributing to an inclusive working and learning environment

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements”

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

After applying, applicants will be sent a Microsoft Forms questionnaire to complete. The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process.

Additional Information

** Salary and Benefits**

The Junior Management Assistant position has a 5-step salary scale ranging from $84,734 – $103,038. The successful applicant is appointed to a salary step based on years of experience/education. The City offers robust health, retirement, and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. The position is represented by the Service Employees International Union, Local 1021. Information about compensation and benefits is available by entering Classification Code 1840 at https://careers.sf.gov/classifications/.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “ _ Apply Now_ ” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfcityatty.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to Jumy Dang, Sr. Human Resources Analyst at jumy.dang@sfcityatty.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.