Accounting Analyst (A003) Salary $22.19 - $30.74 Hourly Location Eugene, OR Job Type Regular Department Health Human Services Job Number 201800362 Closing 1/14/2019 5:00 PM Pacific Description This position will complete complex accounting grant tracking and reporting work on multiple grants as part of the Fiscal Team within the Administration division of Health Human Services. Duties may include but are not limited to: budget preparation and monitoring, grant tracking, reporting, reconciliation, and responding to both external and county audit requests, general ledger review and corrections and financial auditing for sub-contracts. The successful individual will be able to complete tasks independently, support others within and outside the division, and provide back-up for other positions when necessary. Administration and Support Services includes department support services and some direct services. This program is responsible for negotiating and monitoring HHS subcontracted services, and HHS fiscal and evaluation services. To perform a wide variety of complex, analytical, difficult, and responsible work in connection with maintaining and monitoring an automated accounting system to include budget preparation, grant monitoring and fiscal and statistical reporting; to train, coordinate, and review the work of fiscal and clerical staff; to perform related duties as assigned. Schedule: Monday - Friday; 8:00am - 5:00pm This is an AFSCME represented position Lane County Health Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts. In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. This 2018-2021 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play. Examples of Duties - Duties may include, but are not limited to the following Oversees accounting operation, transactions, reconciliation of bank account(s) and other financial records; ensures correctness of entries and reconciliation(s) as necessary. Assists in the preparation of departmental budget and subsequent budget and grant monitoring. Trains, coordinates and reviews the work of fiscal and clerical staff. Establishes and maintains records of financial data; assembles data from appropriate sources; reconciles data between automated accounting system(s) and prepares financial statements to federal and state grantor funding sources. Analyzes data and information; prepares analysis and reports to designated personnel. Prepares reports using federal and state guidelines and tracks compliance with federal and state financial requirements. Meets with auditors and representatives of funding agencies to assure compliance with accounting, federal and state requirements. Ensures departmental compliance with federal, state and local laws, rules and regulations; interprets laws as necessary. Acts as technical resource for budget and expenditure information and inputs data into computerized application(s). Reviews coding of expenses, ensures appropriate code and allocation of expenses is made within requirements of funding source. Prepares and processes documents and adjustments where independent judgment is necessary. Checks disbursements for fraudulent or improper authorization or other discrepancies; resolves discrepancies requiring independent judgment. Prepares reconciliation of amount(s) received by the department to the amount transmitted to other departments or deposited in the bank; performs audits on cash collection process or procedures. Performs complex, manual mathematical calculations; creates complex computer worksheets and/or manipulates data in computer worksheets to analyze accounts or data. Minimum Qualifications Knowledge of: Accounting and financial record-keeping methods, practices and procedures, especially as they pertain to County accounting systems and private not-for-profit organizations. General automated accounting systems for-profit and not-for-profit agencies including governmental fund accounting applications. Pertinent state, local and federal laws, rules and regulations. Principles and practices of budget analysis, preparation and monitoring techniques. Record keeping and report preparation procedures. Basic computer and personal computer systems. Basic principles of supervision, training and work coordination. Ability to: Perform complex financial record-keeping work. Prepare and monitor department budget. Prepare clear and accurate financial statements, reports and analyses. Perform a variety of technical accounting duties. Apply general accounting and bookkeeping principles to specific County requirements. Interpret and apply federal and state laws, rules and regulations, department policies and procedures. Analyze situations accurately and adopt an effective course of action. Train, coordinate and review the work of assigned staff. Represent the department on state or federal level working task force groups charged with the review and oversight of employment and training financial tracking systems. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly, both orally and in writing. Effectively utilize computer applications in the performance of assigned duties. Experience and Training; Additional Information Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, fiscal management or accounting or a related field. Experience: Three years of increasingly responsible experience in financial, accounting or statistical recordkeeping and analysis. Some experience in a lead capacity is desirable. Direct financial or accounting experience with federal or state employment and training programs is desirable. An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying. This position is subject to a full criminal offender information record check. If fingerprinting is required, the fee is paid for by the successful candidate and the expense is non-reimbursable. TOBACCO FREE CAMPUS POLICY The Board of County Commissioners wants to help Lane County be the healthiest county in the state. Effective October 1, 2018, any tobacco use, including vaping devices, will not be allowed inside or on the grounds of properties owned or occupied by Lane County including: All outdoor areas, parking lots, County vehicles, and personal vehicles while on County property. EQUAL EMPLOYMENT OPPORTUNITY Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Amendment Act and would like to request an accommodation, you may request an accommodation during the online application process, or request an accommodation by contacting the Department of Human Resources prior to the recruitment close date at 541-682-3124. Careers with Lane County Offer Extraordinary Benefits At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County. Benefits to keep you your family well - Physically Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee. Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below: If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire. Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit. Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more. Dental - Lane County provides dental coverage for employees and their eligible dependents. Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households. Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate. Benefits to keep you your family well - Financially Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.) Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations. Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days. Holidays - Lane County provides nine paid holidays per year. Life Insurance - Lane County pays for employee group term life insurance. County-paid training development to keep your career well On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills. Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills. Conferences Seminars - Lane County pays for employees to attend professional conferences to encourage continuous learning and professional development. Lane County offers these other valuable benefits Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement. Vision - Eligible employees may purchase supplemental vision insurance. Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse. Aflac - Optional employee-paid voluntary group coverage is available through Aflac. Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership. The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern. For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124. 01 Describe your experience with financial and grant reporting, budgets, accounts payable, accounts receivable or any other fiscal work. 02 Please provide an example of your experience with task tracking to complete reporting by a designated deadline. Please share a system of task tracking you have developed or utilized and explain what worked. How could it have been improved? 03 How would you describe your organizational skills? Give an example of a task or project where you use your organizational skills. 04 Describe a time that you adapted your style in order to work effectively with those who were different from you. Required Question Agency Lane County Address 125 E 8th Avenue Eugene, Oregon, 97401 Phone (541) 682-3124 Website