Legal Liaison Salary $16.16 - $27.45 Hourly Location Phoenix, AZ Job Type Unclassified/Full-Time Department Sheriff Job Number 500LEGLIASON01032019 Closing 1/17/2019 11:59 PM Arizona Position Overview The Legal Liaison functions as the liaison between the public and Office divisions regarding requests for records. The position is responsible for processing public records requests, summons, complaints and subpoenas, as well as requests from County counsel, various County departments, and contracted attorneys assigned to represent MCSO in legal action. Position Qualifications Minimum education and/or experience: High school diploma or GED and two (2) years of experience in a legal and/or law enforcement setting that includes knowledge of processing legal preparations and legal proceedings. Post-secondary education may substitute for one (1) year of the required experience on a year per year basis. Specialized training, certifications, and/or other special requirements: Obtain Terminal Operator Certification (TOC) within one (1) month of hire; with renewal required every two (2) years. The following training will be provided on-the-job with the exception of the Arizona driver's license: OSHA training, ADP payroll training and PREA training. Must possess, or have the ability to obtain by the time of hire, a valid Arizona Driver's License. The Sheriff's Office requires that all candidates successfully pass a polygraph examination and extensive background review prior to hire. Knowledge, skills, and abilities: Knowledge of: Legal terminology, principles and procedures. The Arizona Rules of Evidence; Arizona Rules of Civil Procedure regarding rules governing discovery; Arizona Public Records Law; and other legal resources released according to Office Policy and public record procedures. Skill in : Communicating effectively in writing as appropriate for the needs of the audience. Verbally communicating with others to convey information effectively. Ability to: Review motions, subpoenas, complaints and requests for records and independently determine how to process the matter most efficiently. Prepare detailed correspondence for both internal and external audiences. Establish and maintain effective working relationships with others. Operate office equipment such as: personal computer and keyboard, copy machine, facsimile machine, scanning equipment, and media recording devices. Preferred education and/or experience: Experience retrieving/analyzing information from JMS/RMS and CAD databases. Preferred training, certifications and/or other special requirements: Advanced proficiency with Microsoft Office Suite and Adobe Acrobat Professional. Video redaction experience using Adobe Premier, CaseGuard, Axon redaction tools, or similar redaction software. Working conditions: Ability to walk up to one (1) mile outdoors. May require travel to and from job related locations during the course of a scheduled workday, subject to County policies regarding use of County vehicles and/or private vehicles used on County business. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages. Work Requires: Sitting, standing and walking Driving a vehicle Speaking, hearing, seeing, and reading Distinguishing colors Bending, kneeling, reaching and twisting Climbing, crawling, crouching, and balancing Lifting floor to waist thirty (30) pounds Lifting waist to shoulder of thirty (30) pounds Lifting shoulder to overhead of thirty (30) pounds Carrying a weight of thirty (30) pounds for a distance of 100 feet Pushing/pulling a weight of thirty (30) pounds for a distance of 100 feet Work is performed: Indoors and outdoors In temperatures above 90 degrees and/or below 40 degrees May have exposure to chemical/fumes, smoke/dust, and wet/damp areas Work requires: Being exposed to traumatic subject matters Handling interruptions, frequently changing tasks, and unscheduled tasks Handling high volumes of works Handling multiple or complicated tasks Working under deadlines or time pressures to complete tasks Accuracy and attention to detail Making decisions Concentration/viligance Working in a team environment and working in close proximity with others Public contact Isolation depending on assignment/project May require overtime/rotating shift upon approval Essential Job Tasks Documents production and ensuring a timely response. Accepts legal service for all current MCSO staff members and, when necessary, provides testimony regarding the records produced by the Legal Liaison Section. Advises staff when subpoenas are received for testimony and to ensure, when needed, that staff contacts counsel representing MCSO. Reviews and analyzes various court filings inclusive of motions, subpoenas, and complaints for content and required action. Analyzes and reviews public records requests for content and appropriate action responsive to the requests. Coordinates interviews with attorneys and witnesses and distributes subpoenas for testimony. Researches, obtains, redacts and duplicates Office records responsive to legal requests. Retrieves and analyzes information from JMS/RMS and CAD databases regarding current/past inmates and charges. Drafts and prepares reports and correspondence pertaining to cases. Accepts and processes monies received from public records requests. Prioritizes and sends out material and forms in accordance with the rules of the court. Tracks claims against the Office and manages records according to status. Ensures records are distributed within the legal time limits. Enters requests for records and receives data from databases. Interacts with County Risk Management, County Counsel, outside appointed counsel and other law enforcement agencies regarding litigation matters and MCSO records. Provides the public and other entities with proper forms to file requests for MCSO records. Accepts proper legal service for MCSO employees. Provides customer service via telephone, email and in person on a daily basis. Processes inmate requests. Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor. Selection Procedure The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances. Maricopa County offers a Total Compensation Package that includes and a . High value is placed on employee well-being and meeting the needs of our employees and their families. Our benefits package is comprised of traditional benefits like medical, prescription, dental, vision, and other health benefits. Employees are supported by various wellness programs including classes, coaching, and fitness center opportunities. Our generous benefit options are some of the best in Arizona and just one of the unique advantages of working for Maricopa County. Below is a representative listing of typical benefits received by most full-time employees. Holidays and Leave Maricopa County observes ten paid holidays per year. Most County employees accrue vacation (starting at three weeks per year for full-time employees) and sick leave (starting at one hour for every 30 hours worked for all employees). Employees also receive paid leave for other needs such as jury duty, civic duty, and bereavement. Medical, Prescription, Behavioral Health, Dental, Vision, and Flexible Spending Accounts We understand how important health care is to maintaining a good quality of life. We also know our employees want to have the freedom to choose benefit plans to best meet their needs. Eligible employees may choose from four medical plan options, an HMO, PPO, and two HDHP (High Deductible Health Plans) with a health savings account. When employees enroll in medical coverage, they are automatically enrolled in prescription and behavioral health coverage as well. There are three dental plans from which to choose, two PPO plans and a pre-paid dental plan that functions like an HMO. As is the case with medical, the plans range in cost, flexibility, and network of providers. The vision plan provides employees and their covered dependents access to routine vision services and materials, including an annual eye exam. For those who wish to set aside pre-tax dollars to pay for eligible healthcare and dependent care expenses, the flexible spending accounts are suitable for that need. Life and Disability Insurance Because life sometimes takes unexpected turns, the County offers life insurance coverage to help employees and their loved ones in the event of death. Basic life and basic accidental death & dismemberment insurance equivalent to one times an employee's annual base salary is provided at no cost, with the option for employees to purchase additional coverage including spouse and child life insurance. Disability insurance is available to replace a portion of an employee's salary should they experience a short-term illness or injury. Retirement Eligible employees are covered by one of several State-sponsored retirement pension plans, including the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). Additionally, there's the option to contribute to a 457(b) Savings Plan that provides employees with a variety of investment opportunities. For those employees who retire from the County and from their retirement system, and have accrued 1,000 or more hours of sick leave, the County makes a $10,000 contribution to a Post-Employment Health Plan set up on their behalf to be used for payment of eligible out-of-pocket healthcare expenses. Group Legal Plan Maricopa County offers employees group discounts to purchase coverage for legal services such as adoptions, family matters, wills and trusts. Wellness Maricopa County's Wellness Works program promotes health and wellness for employees and their families by focusing on physical activity, good nutrition, self-care and stress management. Maricopa County offers eligible employees a wellness incentive for completing required activities. By meeting a set of criteria, employees and their families can get reimbursed for participating in a Weight Watchers Program. On-site fitness facilities and fitness classes are provided to employees at various locations around the County. Employees and their families also have the opportunity to receive a discounted fitness club membership at LA Fitness. Employees have access to smoking cessation programs and health-related classes on various topics including nutrition, exercise and stress management. Employees located downtown benefit from an onsite pharmacy and clinic. Every fall, flu vaccines are offered to employees at various County locations. Employee Assistance Program (EAP) When employees and their families are faced with personal issues, confidential, short-term counseling and referral services are available to them at no cost. Employee Discounts Maricopa County subscribes to a service association which provides employees with volume discounts for sporting events, entertainment, and many other services. Commute Options Program (COP) Maricopa County provides free Valley Metro passes for the bus and light rail systems for commuting to/from work; a vanpool subsidy is also provided. Employees can decrease stress, decrease wear and tear on their vehicle and help the environment all at the same time. New Employee Orientation (NEO) NEO provides new employees with information about Maricopa County such as: history, organizational structure, Merit Rules, County policies and procedures, County pay system and benefits and employee programs. Rewarding Ideas/Employee Suggestions Employees are provided with incentives to generate ideas for improvements that result in cost reduction through increased efficiency and productivity, improved processes and procedures and elimination of duplication and waste. Our employees' ideas could put money in their pocket!! Tuition Reimbursement To promote Maricopa County's long term employee retention objectives, our employees are eligible to receive financial assistance to continue their education, help make them more productive, enhance their job performance, and equip them to pursue new opportunities within County government. To learn more about the County's generous benefits, visit the website. 01 Prior to hire, background investigations are conducted on candidates for positions. All information contained in your online application MUST be accurate, including but not limited to criminal history, education details, and employment details. Incomplete or inaccurate information contained in your online application may delay the background investigation process, or result in your removal from employment consideration. Your resume is NOT a substitute for the information requested in the online application. By checking this box, I confirm that I have reviewed all information provided in my online application and believe the information to be complete and accurate to the best of my knowledge. 02 Please identify your highest level of education COMPLETED. IMPORTANT: LIST ALL EDUCATION IN THE APPLICABLE SECTION OF THE APPLICATION. Please indicate type of diploma/degree, college major/minor, and name of institution. If you did not complete a degree program, include your high school diploma/GED information, as well as the number of college semester/quarter hours completed. NOTE: Failure to provide complete information will likely result in the disqualification of your application. Doctorate Master's degree Bachelor's degree Associate's degree Technical school (non-Associate's degree) High School diploma or GED Less than a High School diploma or GED certificate 03 Please identify your years of experience in a legal and/or law enforcement setting that includes knowledge of processing legal preparations and legal proceedings 2 or more years 1 or more years but less than 2 years Less than 1 year No experience 04 Do you currently possess, or have the ability to obtain by the time of hire, a valid Arizona driver's license? Yes No 05 Do you have experience retrieving/analyzing information from JMS/RMS and CAD databases? Yes No 06 Please rate your proficiency level with Microsoft Office. Check one proficiency for every application. Advanced Outlook skills Advanced Word skills Advanced Excel skills Advanced PowerPoint skills Intermediate Outlook skills Intermediate Word skills Intermediate Excel skills Intermediate PowerPoint skills Basic Outlook skills Basic Word skills Basic Excel skills Basic PowerPoint skills No proficiency with Outlook No proficiency with Word No proficiency with Excel No proficiency with PowerPoint 07 Please rate your proficiency level with Adobe Acrobat Professional. Advanced Intermediate Basic No proficiency 08 Do you have video redaction experience using any of the following? Mark all that apply. Adobe Premier CaseGuard Axon redaction tools A similar redaction software None of the above Required Question Agency Maricopa County Address 301 W Jefferson Suite 200 Phoenix, Arizona, 85003 Phone 602-506-3755 Website