Job Description

Department : City Administrator - Real Estate Division
Job class: 1824 Principal Project Analyst
Salary range: $143,156/year to $174,044
Role type: Temporary Exempt (TEX)
Hours: Full-time
Application Opening: Monday, January 26, 2026
Application Deadline: Apply Immediately. Application filing will be open at least through 11:59 pm (PST) Friday, February 6, 2026 and will close any time thereafter.

✅ Required Supplemental Questionnaire due at the time of application:https://forms.office.com/g/zMVBZCEg4r

Appointment Type : Temporary Exempt (TEX), Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer. The anticipated duration of this project position is thirty-six (36) months and will not result in an eligible list or permanent civil service hiring. Project-based positions cannot be ongoing or exceed 36 months.

POSITION DESCRIPTION:

This position serves as a Principal Project Analyst responsible for overseeing and supporting departmental relocations, tenant improvements, and capital projects from concept through completion. The role focuses on ensuring projects are delivered on time, within budget, and in alignment with City standards, objectives, and regulatory requirements.

ESSENTIAL FUNCTIONS :
Coordinate departmental relocations, tenant improvements, and capital projects from planning through completion, assisting in defining project scopes, schedules, and budgets to align with City standards and objectives.

• Lead coordination of complex, multi-departmental projects and contribute to long-term capital improvement and facility planning efforts.
• Develop a thorough understanding of public sector contracting, permitting, and capital project lifecycles to ensure effective project execution.
• Track project milestones, budgets, and deliverables while preparing progress and performance reports for internal and external stakeholders.
• Evaluate existing project management processes and documentation practices, identifying and implementing improvements for greater efficiency and standardization.
• Maintain compliance with all applicable regulations, policies, and reporting requirements through accurate documentation and recordkeeping.
• Support the development and maintenance of project tracking tools, templates, and dashboards to improve transparency and performance monitoring.
• Serve as a liaison between City departments such as Public Works and Finance to facilitate project approvals, contracting, and coordination.
• Support contract administration, monitor consultant and contractor performance, and ensure deliverables meet established scope, quality, and schedule expectations.
• Prepare executive-level presentations, reports, and communications summarizing project status, risks, and performance outcomes.
• Develop and refine templates, manuals, and reference materials to support consistent project management practices.
• Analyze portfolio-wide project data to identify trends, risks, and opportunities for improvement, and develop recommendations to enhance project delivery and resource utilization.

Qualifications

Minimum Qualifications:

• Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
• Substitution:
• Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
• Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

** Note(s):**

• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
• Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

Desirable Qualifications:

• Project Management Expertise: Demonstrated experience managing complex capital projects, departmental relocations, or tenant improvements in a public sector or large institutional setting.
• Technical Proficiency: Proficiency in project management tools and software (e.g., Microsoft Project, Smartsheet, Excel, Power BI, or similar platforms).
• Public Sector Knowledge: Familiarity with San Francisco’s public contracting, permitting, and capital project delivery processes.
• Analytical Skills: Strong ability to analyze project data, budgets, and performance metrics to inform decision-making and improve outcomes.
• Communication Skills: Excellent written and verbal communication skills, including experience preparing executive-level reports, presentations, and stakeholder updates.
• Collaboration & Leadership: Proven ability to lead cross-functional teams and coordinate with multiple departments, consultants, and contractors.
• Process Improvement: Experience developing or refining project management processes, templates, or documentation standards.
• Certifications (Preferred): Possession of a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or similar certification.

** Verification:**
Please make sure it is clear in your application exactly how you meet the minimum qualifications. Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications __ and Verification of Experience and/or Education __ for considerations taken when reviewing applications. Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process.

Note: Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Additional Information

** Selection Procedure/Examination Requirements**
The selection process will include evaluation of applications in relation to minimum qualifications. Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY).

** Supplemental Questionnaire (Qualifying):**

All candidates must complete a supplemental questionnaire as part of the employment application. Please see this link to submit the supplemental questionnaire:

• https://forms.office.com/g/zMVBZCEg4r

The supplemental questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications and will not be scored. All work experience, education, training and other information provided should also be included in the work history and/or education sections of your application and is subject to verification.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview __
• Equal Employment Opportunity __
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.