Job Description
The Police Athletic League (PAL) is the largest independent youth organization in New York City that provides educational and recreational activities for children and young adults. PAL Inc. and The New York City Police Department work in partnership to provide communities with summer and after-school recreational and educational activities.
We are looking for a FULL-TIME OFFICE MANAGER who will be responsible for assisting the department director for the overall administration of citywide Teen Programming which includes, but is not limited to: bi-weekly payroll submissions, monthly reports, personnel records, general office files, participant registrations, documentation of participant and staff attendance, office inventory and supplies, receipt and submission of department paperwork, and other administrative duties as assigned by department director.
MAJOR DUTIES AND RESPONSIBILITIES
- Provide administrative oversight for the effective and professional administration of the department.
- Work as a liaison between department program staff and PAL Headquarters staff.
- Receive and disseminate correspondence to proper staff with special attention to government, financial and agency documents.
- Under the direction and approval of the director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation, and personal leave and lateness.
- Receive and review department timesheets and prepare bi-weekly payroll submissions.
- Under the direction and approval of the director, establish and maintain systems to monitor and manage participant registration and attendance records.
- Generate and maintain management information systems that enable and support the effective and efficient administration of programs.
- Order, secure, manage and maintain office supplies and equipment.
- Respond to requests from PAL Headquarters with approval and direction from the department director.
- Process online clearances for all new and current Center staff.
- Review new hire applications and letters of change, collect signatures, and submit documents to HR.
ADDITIONAL RESPONSIBILITIES
- Submit weekly, monthly, written and verbal reports as requested.
- Attend monthly staff meetings as needed to assist in program delivery and promotion of programs.
SKILLS/KNOWLEDGE REQUIRED
- A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources. Bachelor’s degree preferred.
- A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
- Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
- Ability to creatively problem-solve information management challenges.
- Professional communication skills, both oral and written. Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
- Proficiency in Microsoft Word, Powerpoint, Excel, Acrobat PDF Pro, and eSginatures.
- Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.
No calls, please. External recruiters and agents, please don’t contact this job poster.
The Police Athletic League seeks to hire staff who reflect the diversity of the communities we serve. All positions at PAL are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.
Powered by JazzHR
zhLQtySpsV