Job Description

The Principal Administrative Analyst/Principal Contract Analyst (1824) for the San Francisco Public Utilities Commission (SFPUC) Contract Administration Bureau (CAB) assists in administering the solicitation and contracting process for construction contracts, support professionals as they select procurement methods and complete various special projects involving policy and procedure updates, data analysis, and reporting.

This position is actively engaged in all stages of the construction bid and contract certification processes, which will involve:

• Develop, implement, and maintain construction contract procedures to obtain effective operation of SFPUC construction contract procurement activities.
• Advising contract managers about the best way to conduct their procurement,
• Managing/coordinating communications regarding Request for Qualifications (RFQs) and Requests for Proposals (RFPs) and solicitation events (pre-submittal conferences, evaluation panel orientations, etc.) and sole source contracts.
• Reviewing RFQ, RFP and proposal documents.
• Communicating and coordinating with various City agency staff (City Attorney’s Office, Office of Contract Administration, City Vendor Support, Contract Monitoring Division, etc.) to process and certify contracts.

Essential Functions:

• Conduct comprehensive assessments of existing policies and procedures and recommend improvements for alternative project delivery methods, including Design-Build, Progressive Design-Build, Construction Manager/General Contractor, and Best Value.
• Design and implement training programs to educate employees on procedures and promote consistent application across the organization on alternative project delivery methods Design-Build, Progressive Design-Build, Construction Manager/General Contractor, and Best Value.
• Develop standardized contract templates for and supporting documentation, including procurement terms and conditions, Request for Qualifications (RFQ) forms, evaluation criteria, and project scheduling guidelines.
• Ensure alignment of policies with applicable laws, regulations, and industry best practices to support compliance and risk mitigation.
• Coordinating and facilitating pre-submittal conferences, including event preparation, facilitating online meetings, and transcription of all questions and concerns raised by potential proposers.
• Communicating/coordinating meetings between the SFPUC project team and evaluation panels regarding logistics and information about their duties and responsibilities to ensure a fair proposal evaluation process.
• Managing the entire contract certification process, including distributing approved contracts for signature, collecting and processing insurance documents and other City vendor forms, assisting vendors and ensuring vendors are compliant with City requirements, etc.
• Gathering data, analyzing data, and preparing reports on various contract related matters including proposal evaluation/bid tabulation reports, insurance compliance, contract certification status, etc.

The 1824 Principal Administrative Analyst will perform other related duties as assigned.

Qualifications

Possession of a baccalaureate degree from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

_ Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted._

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Demonstrated experience and working knowledge of alternative project delivery methods, particularly Design-Build and Construction Manager/General Contractor (CM/GC) contracting approaches.

** Verification of Education and Experience:**

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at How to Verify Education Requirements | Department of Human Resources (sfdhr.org).

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email from notification@smartrecruiters.com that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Sari Mix at SMix@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.