Job Description

The Port of San Francisco is seeking a highly skilled Principal Contracts Analyst-1824 to support the Waterfront Resilience Program (WRP), a multi-decade initiative designed to protect San Francisco's 7.5-mile waterfront from climate change, sea level rise, flooding, and seismic risks. This position will play a critical role in ensuring effective contract administration, financial oversight, grant compliance, and data-driven decision-making across multiple resilience and capital improvement projects.

Under general direction, the Contracts Analyst performs highly complex professional-level analytical work involving contract lifecycle management, budget and financial analysis, grant administration, program evaluation, and strategic reporting. The incumbent will serve as a key advisor to program leadership, ensuring compliance with City policies, funding requirements, and regulatory obligations while supporting the successful delivery of major capital projects.

The essential functions of this position include:

Contract Administration and Compliance

• Supports the end-to-end administration of complex professional services, construction, and consultant contracts associated with resilience and capital improvement projects.
• Coordinates procurement planning activities, including solicitation development, proposal evaluation, contract negotiations, contract execution, and ongoing contract administration.
• Monitors contract performance to ensure compliance with contractual obligations, project schedules, funding requirements, and City policies.
• Develops and maintains contract tracking systems and performance metrics to monitor expenditures, deliverables, contract status, amendments, and Local Business Enterprise (LBE) participation.
• Conducts contract-related analyses and prepare reports regarding contract utilization, performance outcomes, and compliance.
• Collaborates with project managers, legal counsel, procurement staff, consultants, and external stakeholders to resolve contract issues and implement corrective actions when necessary.

Financial Planning, Budget Analysis, and Reporting

• Develops, administers, monitors, and analyzes complex multi-year project budgets, including capital project budgets and state and federal grant-funded initiatives.
• Conducts detailed financial analyses, including expenditure forecasting, budget variance analysis, cost-benefit analysis, trend analysis, and funding gap assessments.
• Monitors project expenditures and recommend budget adjustments to support project objectives and funding requirements.
• Prepares financial reports, dashboards, projections, and presentations for senior leadership, oversight bodies, funding agencies, and other stakeholders.
• Assists with capital planning activities and support financial reporting requirements related to major infrastructure and resilience projects.

Data Analytics and Performance Management

• Designs and leads analytical initiatives to evaluate project performance, contract utilization, financial trends, and operational effectiveness.
• Develops and maintains dashboards, data visualizations, and reporting tools using platforms such as Power BI, Tableau, Excel, and other business intelligence applications.
• Analyzes complex datasets from multiple sources and translate findings into actionable recommendations for program leadership.
• Develops key performance indicators (KPIs), performance measures, and reporting frameworks to support project monitoring and strategic decision-making.
• Prepares clear and comprehensive management reports, presentations, and briefing materials for executive leadership.

Grant Administration and Funding Compliance

• Assists in the development, submission, and administration of grant applications supporting waterfront resilience and capital projects.
• Monitors grant-funded expenditures and activities to ensure compliance with funding requirements, grant agreements, reporting obligations, and applicable regulations.
• Prepares grant compliance reports, reimbursement requests, financial documentation, and supporting materials for funding agencies.
• Coordinates with project managers, finance staff, and external agencies to ensure timely and accurate grant reporting and fund management.

Project Support and Strategic Analysis

• Conducts complex administrative, organizational, fiscal, and policy analyses to support Waterfront Resilience Program projects and objectives.
• Research and evaluates issues affecting project delivery, funding strategies, regulatory requirements, and organizational effectiveness.
• Prepares reports and recommendations regarding policies, procedures, systems improvements, and project implementation strategies.
• Presents findings, analyses, and recommendations to executive management and stakeholder groups.
• Represents the Program and projects in meetings with City departments, regulatory agencies, funding partners, consultants, and community stakeholders as assigned.

Qualifications

Education

Possession of a baccalaureate degree from an accredited college or university; AND

Experience

Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution

Experience Substitution: Possession of a graduate degree (master’s degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Education Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications (Ideal Candidate)

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

The Ideal Candidate Will Have:

• Experience administering complex public-sector professional services and construction contracts.
• Experience supporting large-scale capital improvement, infrastructure, transportation, environmental, resilience, or public works projects and programs.
• Strong knowledge of public procurement, contract administration, grant management, and governmental budgeting practices.
• Experience performing advanced financial and quantitative analysis.
• Proficiency in Microsoft Excel and business intelligence tools such as Power BI or Tableau.
• Experience developing dashboards, data visualizations, and performance reporting systems.
• Knowledge of federal, state, and local funding requirements and grant compliance practices.
• Excellent written and verbal communication skills, including the ability to present complex information to executive leadership and diverse stakeholders.
• Strong project management, organizational, and stakeholder engagement skills.

Verification

Please make sure it is clear on your application exactly how you meet the minimum qualifications. **** Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

_ Important Note(s):_

• Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
• Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.
• Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

Additional Information

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional mechanisms may be implemented in order to determine candidate’s qualifications. Only those applicants who most closely meet the requirements for this position will be invited to participate in the selection process.

Note: Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen.

Human Resources Analyst Information: If you have any questions regarding this recruitment, please send your inquiries to Tiaka Hyatt-Geter at tiaka.hyatt-geter@sfport.com.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.