Description & Requirements

We are seeking a highly organized and detail-oriented **Project Manager, Strategic Planning & **Initiatives to coordinate, execute, and evaluate internal and external meetings and events across a designated business segment. This role requires expertise in cost negotiation, budget management, and financial analysis to ensure impactful meetings and conferences are delivered on time and within budget. You will serve as the primary point of contact for vendors, internal stakeholders, and logistics teams to plan and execute successful events aligned with business objectives.

Why Maximus?

- Work/Life Balance Support - Flexibility tailored to your needs!

- Competitive Compensation - Bonuses based on performance included!

- Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.

- Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.

- Paid Time Off Package - Enjoy UTO (unlimited time off), Holidays, and extended sick leave, along with Short and Long Term Disability coverage.

- Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).

- Recognition Platform - Acknowledge and appreciate outstanding employee contributions.

- Tuition Reimbursement - Invest in your ongoing education and development.

- Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.

- Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.

- Professional Development Opportunities-Participate in training programs, workshops, and conferences

Essential Duties and Responsibilities:

- Organize project teams, assign individual responsibilities, develop project schedules, and determine resource requirements.

- Oversee all facets of project operations.

- Deploy resources to address all operational needs.

- Make informed decisions and ensure adherence to budgets.

- Communicate updates and project status effectively and efficiently.

- Recommend innovative methodologies, techniques, and criteria for projects.

- Ensure adherence and compliance to internal and external quality standards.

- Plan, coordinate, and execute a variety of events; including conferences, client meetings, incentive programs, and internal gatherings ensuring alignment with organizational objectives and success metrics.

- Serve as the primary liaison between internal stakeholders and external vendors to ensure all event requirements, timelines, and deliverables are met.

- Develop and manage comprehensive project plans, event timelines, and logistics for seamless execution.

- Source, negotiate, and manage contracts with venues, hotels, caterers, A/V providers, and other vendors with a focus on quality, cost-effectiveness, and risk mitigation.

- Build and reconcile event budgets, track expenditures, and identify cost-saving opportunities while maintaining high service levels.

- Provide timely and accurate financial reporting, including variance analysis and post-event ROI evaluations.

- Conduct site visits, evaluate vendor proposals, and oversee all on-site event execution as needed.

- Prepare and deliver event proposals, updates, and post-event summaries to senior leadership.

- Ensure all events comply with corporate policies, brand guidelines, and risk management requirements.

- Continuously monitor industry trends, best practices, and emerging technologies to enhance event outcomes and operational efficiencies.

Minimum Requirements

- Bachelor's degree in related field.

- 5-7 years of project management experience required.

- Equivalent combination of education and experience considered in lieu of degree.

- A minimum of 5 years of professional experience in event planning, with a strong emphasis on budget management and cost negotiation.

- Demonstrated success in managing vendor relationships and conducting effective business negotiations.

- Strong project management and organizational skills, with the ability to manage multiple priorities and timelines simultaneously.

- Excellent interpersonal and communication skills, with experience engaging cross-functional teams and key stakeholders.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Home Office Requirements

- Maximus provides company-issued computer equipment

- Reliable high-speed internet service

- Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity

- Minimum 5 Mpbs upload speeds

- Private and secure workspace

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EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Minimum Salary

$ 115,000.00

Maximum Salary

$ 120,000.00

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.