Description & Requirements

Maximus is seeking a Proposal Project Manager to play a key role in developing high‑quality, competitive proposals that support our work with State and Local Government clients. In this role, you’ll partner with talented cross‑functional teams to bring compelling proposal responses to life and help showcase Maximus’ strengths - with a strong emphasis on Medicaid proposal writing experience (three years required).

You’ll review RFPs, collaborate with subject matter experts and internal partners to shape strong proposal content, and ensure submissions are clear, accurate, and compliant. You’ll guide proposals through reviews, manage final submissions, and contribute to continuous improvement by maintaining templates, capturing lessons learned, and staying informed on industry trends.

This is an individual contributor role with no direct reports.

Why Maximus?

- Competitive Compensation - Bonuses based on performance.

- Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.

- Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.

- Paid Time Off Package - Enjoy Unlimited Time Off, Holidays, and sick leave, along with Short- and Long-Term Disability coverage.

- Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).

- Recognition Platform - Acknowledge and appreciate outstanding employee contributions.

- Tuition Reimbursement - Invest in your ongoing education and development.

- Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.

- Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.

- Professional Development Opportunities - Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities:

- Conduct kickoff meetings, develop proposal outlines and schedules, and coordinate proposal team activities.
- Analyze RFP Documents and understanding client requirements and ensure proposals meet these requirements.
- Collaborate with multiple teams to develop proposal content, including sales, marketing, technical teams, and subject matter experts.
- Ensure written proposal content is clear, concise, and free of grammatical errors.
- Oversee the review process by integrating feedback to enhance the proposal’s quality.
- Oversee the printing, binding, and shipping of the final proposal documents.
- Develop and maintain proposal templates and libraries to streamline the proposal development process.
- Conduct post-proposal reviews by gathering feedback and lessons learned for future proposals.
- Stay updated by keeping abreast of industry trends and changes to ensure proposals are current and competitive.

Minimum Requirements

- Bachelor's degree in relevant field of study and 5+ years of relevant professional experience required, or equivalent combination of education and experience.

- At least 5 years of U.S. State and Local Government proposal writing experience, including a minimum of 3 years focused on Medicaid proposal writing.

- Ability to gather information from SMEs and translate complex technical/operational details into compelling, compliant proposal content.

- Strong interviewing skills to extract and clarify information from subject matter experts.

- Proven ability to produce original writing (not solely AI‑assisted or library‑based content).

- Demonstrated success working in fast‑paced, high‑pressure, deadline‑driven proposal environments.

- Experience drafting detailed solution approaches and converting technical information into client‑facing, persuasive narrative.

- Ability to manage multiple assignments simultaneously with short turnaround times.

- Strong collaboration skills and the ability to work effectively with diverse teams and personalities.

- Resilience and comfort receiving frequent, direct feedback on writing.

- Broader experience across other Human Services programs is a plus.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com .

Minimum Salary

$68,900.00

Maximum Salary

$144,700.00

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.