Description & Requirements

We are currently seeking qualified and motivated professionals interested in joining our team in support of an upcoming federal contract (pending award). This position will play a key role in delivering high-quality services to our government client and will be contingent upon contract award.

As part of this project, you will support a federally funded initiative that provides essential medical readiness services-such as exams, screenings, dental care and preventive care-to individuals in remote or underserved areas. Services are delivered through a network of providers and mobile teams, with remote coordination and scheduling. The program ensures consistent access to care across dispersed populations and contributes to broader public service goals.

The Specialist Subcontracts Administrator supports subcontract administration activities across assigned projects, ensuring compliance with company procedures, federal contracting requirements, and project objectives. This role assists in preparing subcontract documentation, coordinating with subcontractors, reviewing proposals, and maintaining accurate files in accordance with CPSR standards. The Specialist works closely with project managers, procurement, finance, and internal stakeholders to help execute subcontracting actions efficiently and in alignment with FAR principles and organizational policies.

Key Responsibilities

• Assist in preparing, issuing, and administering subcontract awards, task orders, and modifications in alignment with FAR, CPSR standards, and company procurement policies.
• Support the development of subcontract request for proposal (RFP/RFQ) packages, including statements of work (SOW), evaluation criteria, and required documentation.
• Review subcontractor proposals for accuracy, pricing completeness, compliance, and alignment with project requirements; escalate complex issues as needed.
• Coordinate with project managers, procurement, finance, and other internal stakeholders to ensure subcontract actions support project objectives and timelines.
• Maintain accurate subcontract files, documentation, correspondence, and compliance records in accordance with CPSR and internal audit requirements.
• Monitor subcontractor performance, including tracking deliverables, timelines, and reporting requirements; assist in resolving routine performance or compliance issues.
• Prepare subcontractor communications, negotiation notes, and documentation to support decision making and audit readiness.
• Assist with preparing price analyses, cost review summaries, and subcontract justification documents for approvals.
• Support business development activities by assisting with gathering subcontract documents for proposals, such as teaming agreements, NDAs, pricing inputs, and compliance certifications.
• Maintain tracking logs for subcontract actions, modifications, expirations, and deliverables to ensure proactive contract management.

Per contact requirements, this position is open only to U.S. citizens.

Please note that this position is contingent upon bid award

Essential Duties and Responsibilities:
- Review solicitations and prepares specialized and/or non-routine response for proposals.
- Work directly with Business Development assisting with the overall procurement approach.
- Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.
- Provide authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity.
- Interact and communicate as appropriate with finance/accounting and business team disciplines for resolution of contract issues and disputes.
- Develop negotiation strategy and assists with negotiation on contractual issues.
- Coordinate with the contracting officer to obtain administrative documentation.
- Manage contract change control process.
- Maintain contract data base and associated files.
- Execute entire contracting life cycle, from participation in proposal preparation through award and execution to close-out and archiving.

Minimum Requirements

- Bachelor's degree with 3+ years of experience.
- May have additional training or education in area of specialization.
- Develops solutions to a variety of problems of moderate scope & complexity.
- General application of concepts & principles.
- Contributes to the completion of organizational projects & goals.
- Frequent use and general knowledge of industry practices, techniques, and standards.
- Applies knowledge and skills to complete a wide range of tasks.
- Communicates on complex or sensitive issues or drafts such responses for supervisor or manager.

- Experience managing subcontracts under Prime contract awards, including Cost Reimbursable, Firm, Fixed Price, and Time & Material awards.

- Understanding of FAR/DFARS, NDA, TA best practices, and CPSR compliance.

- Proficiency in ERP systems (Coupa preferred), CLM systems, and Microsoft Office Suite (Excel, Word, PowerPoint).

- Ability to operate effectively in a fast-paced, matrixed environment with minimal oversight.

- Experience supporting Federal Health, Civilian, and DoD programs.

- Excellent communication, leadership, and problem-solving skills.

- Self-motivated with an ability to multi-task and make sound decisions in a timely manner.

- Handling complex subcontract negotiations and dispute resolutions independently in a highly technical environment.

- Working in diverse, high-expectation environments while collaborating across all organizational levels.

- Supporting CPSR-compliant audits and maintaining robust documentation.

- Experience working in a customer service-oriented team environment within a matrixed organization.

- Experience working in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative team settings across all levels.

- Significant experience with Contractor Purchasing System Review (CPSR) compliant policies and procedures and supporting audits.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com .

Minimum Salary

$73,780.00

Maximum Salary

$110,000.00

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.