Administrative Associate II Salary $27,780.00 - $44,091.00 Annually Location Wake County, NC Job Type Permanent Full-Time Department Dept of the Secretary of State Job Number 60008675 Closing 1/15/2019 5:00 PM Eastern Description of Work The Order Processing Unit position is charged with carrying out all statutory duties assigned to the Secretary of State for preserving corporate documents and records. The major purposes of this position are to; 1) receive and prepare for long-term storage of documents filed by the Business Registration Division; 2) monitor the Secretary of State's Knowledge Base Information System (SOSKB) for requested document retrieval and imaging; 3) respond to requests for documents placed via the Internet or the Information Specialist Unit of the Business Registration Division; 4) research customer inquiries and respond to public or governmental requests for corporate information; 5) manage and distribute division correspondence; 6) perform cash management duties assigned to the division; and 7) to process gold seals documents for the use in foreign jurisdictions; and 8) process previously filed documents in accordance with the Division Retention Schedule. This position also performs the processes necessary to transfer digital images of filed documents to microfilm media via a Kodak Archivewriter. Management Preference: The successful candidate will have a general knowledge of records management processes in addition to data entry experience. Knowledge, Skills and Abilities / Competencies The candidate should possess word processing skills and knowledge of Microsoft computer software packages such as Word and Excel. This individual should be adaptable to change in a fast-paced environment and should be a self-starter. Minimum Education and Experience Requirements High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. Supplemental and Contact Information Applications are now being accepted on-line. Visit http://www.oshr.nc.gov/ to search for jobs and to apply on-line. Agency point-of-contact is Michael Daniels at or telephone (919) 814-5332. All relevant experience must be included on application to receive proper credit. "SEE ATTACHED RESUME" WILL RESULT IN AN INCOMPLETE APPLICATION. "TEXT RESUMES" WILL NOT BE EVALUATED AS CREDITABLE EXPERIENCE. To receive credit, all experience must be included in the work history sections. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Please upload copy of college transcript (if applicable) or submit to address noted below by 5:00 p.m. on closing date to be considered. Persons eligible for veteran's preference must submit a copy of Form DD-214. The Department of the Secretary of State uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Personnel Act with the most qualified applicants. When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions. The North Carolina Department of the Secretary of State is an Equal Opportunity Employer. Mailing address is: Human Resources PO Box 29622 Raleigh, NC 27626-0622. For permanent appointments: State of North Carolina employees have the opportunity to participate in a compelling array of benefits to enhance their quality of life, their health, and their future. Benefits include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Some benefits require 30 + hours work/week for participation. To find out about these, and other programs, please visit our Employee Benefits page: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. 01 Do you have any experience working with SOSKB (Secretary of State Knowledge Base) ? If so, please describe. 02 What experience do you have maintaining agency records? If so, please describe. Required Question Agency State of North Carolina Address NOTE: Apply to the department listed on posting An Equal Opportunity Employer, North Carolina, State Government Website