Job Description

The Agency for Human Rights (AHR) is seeking a highly experienced and equity-driven grants administration leader to serve as the Supervising Grants Administration Manager. This position is a senior-level analytical and managerial role responsible for planning, directing, and overseeing the full lifecycle of complex, multimillion-dollar community grant portfolios with significant fiscal, operational, and policy implications.

Reporting to the Director of Grants Administration, the 1825 operates with a high degree of independence and discretion, exercising judgment on matters with substantial financial impact, compliance risk, and public accountability. The position plays a critical role in institutionalizing sustainable grant administration systems, strengthening compliance and monitoring frameworks, and advising leadership on funding strategy, risk management, and performance outcomes.

The Supervising Grants Administration Manager supervises professional grant staff, collaborates across City departments, and represents AHR in interactions with oversight entities. The role ensures that AHR’s grantmaking practices are transparent, compliant, analytically rigorous, and aligned with the department’s mission and Citywide equity goals.

Key Responsibilities

Grants Administration & Program Oversight

• Plan, direct, and oversee the administration of all grant funding, including the development of grant opportunities, application review processes, award recommendations, and fund distribution to nonprofit partners.
• Manage and oversee a portfolio of highly complex, equity-focused grant programs serving historically marginalized communities, including multi-year and multi-source funding streams.
• Ensure grants are aligned with AHR’s strategic priorities, fiscal controls, and applicable City, state, and federal requirements.
• Develop, implement, and refine grantmaking protocols, including RFPs; technical assistance strategies; proposal evaluation frameworks; and contract execution processes.
• Provide senior-level oversight of grantee onboarding, training, and ongoing support to strengthen organizational capacity and ensure effective program delivery.

Compliance, Monitoring & Reporting

• Design, implement, and oversee robust grant monitoring systems encompassing fiscal compliance, programmatic performance, and outcome reporting.
• Interpret and apply complex regulatory, contractual, and policy requirements; resolve compliance issues with significant fiscal or operational implications.
• Serve as lead for audits, monitoring reviews, and corrective action processes related to grant-funded programs.
• Ensure timely, accurate, and analytically sound reporting to the Controller’s Office, Mayor’s Office, Board of Supervisors, and other oversight entities.
• Provide expert guidance to funded organizations regarding compliance expectations related to fiscal management, governance, and reporting.

Staff Supervision & Team Leadership

• Supervise, mentor, and evaluate a team of professional analysts responsible for grant administration, fiscal oversight, and compliance monitoring.
• Plan and assign complex analytical work; review work products for quality, consistency, and adherence to established standards.
• Support staff development, succession planning, and continuous improvement within the grants administration function.
• Coordinate internal workplans to ensure alignment across grant cycles and departmental priorities.

Cross-Departmental & Community Engagement

• Serve as a senior liaison to internal and external partners, including the Office of Contract Administration, Controller’s Office, City Attorney, and other City departments.
• Represent AHR in meetings, negotiations, and discussions involving complex grant, fiscal, or compliance matters.
• Build and maintain strong relationships with grantees, advocates, and community stakeholders to ensure funding strategies reflect community needs while maintaining accountability.

Process Improvement & Strategic Development

• Identify operational risks and inefficiencies within grant administration workflows and lead the development of corrective and preventative solutions.
• Contribute to strategic planning for new funding initiatives, policy changes, and department-wide operational improvements.
• Advise executive leadership on grant portfolio performance, compliance risk, and resource allocation strategies.

Qualifications

_ Minimum Qualifications_

Education:

Possession of a baccalaureate degree from an accredited college or university

and

Experience:

Seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications

• Extensive experience managing complex community-based grant portfolios in a government or large nonprofit environment.
• Demonstrated ability to independently lead high-impact initiatives and supervise professional staff.
• Strong working knowledge of San Francisco City contracting, fiscal controls, and compliance requirements.
• Advanced analytical, strategic thinking, and written and oral communication skills.
• Demonstrated commitment to racial equity, social justice, and accountable public administration.

_ Verification_ Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements”

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

** Selection Procedures **The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process. The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Additional Information

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquires to Nikki Chew, Sr. HR Consultant at nikki.chew@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.