Job Details for Generalist Clerk Announcement Number: 18-10 Court: U.S. District Court, District of Oregon City, State: Portland, OR Court Website: https://ord.uscourts.gov/ Permanent Position: Permanent Job Grade: CL 24 Minimum Salary: $38,919 Maximum Salary: $63,254 Closing Date: 08/06/2018 Link to Original Job Post: https://ord.uscourts.gov/jobs Position Description The Clerks Office of the United States District Court for the District of Oregon is now accepting applications for the position of Generalist Clerk in the Portland Division. The Generalist Clerk performs a variety of duties, including receiving, reviewing, and filing documents and maintaining court files in compliance with federal and local rules and procedures. The incumbent is the initial contact of the Clerk's Office with the general public, litigants, and the Bar, and as such, collects court fees, provides procedural information, and performs customer service and cashier duties. More than one position may be filled with this announcement. Representative Duties: Responsibilities of this position may include but are not limited to the following: * Receives and opens new cases, files court-related documents, provides copies of documents to the public, and handles archive requests. * Responds to telephone inquiries, attends the intake counter, and provides customer service. * Serves as cashier, receiving money and writing receipts, closing out the cash register, and balancing daily cash receipts. * Maintains the official case record from opening to final disposition, and is responsible for making summary entries of documents and proceedings in the CM/ECF system. * Assists in case management by ensuring that all automated entries are appropriately linked. Prepares and transmits notices and orders to appropriate parties. Performs quality assurance on cases filed electronically. * Scans and performs quality control on court documents. * Assists with mail pick-up and delivery, processing and distributing incoming mail, UPS, and FedEx shipments. * Processes outgoing postage and UPS shipments. * Performs other duties as assigned. Qualification Minimum Qualifications: Candidates must have a high school diploma or equivalent. To be eligible for appointment at CL 24, a candidate must possess a minimum of one year of specialized experience equivalent to work at CL 23. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws that involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Desired Qualifications: Bachelors degree from an accredited college or university. Experience in a legal setting and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable. Benefits Employees of the United States District Courts are not included in the Government's Civil Service classification. They are, however, entitled to the same benefits as other federal government employees. Some of these benefits are: * Full-time employees accrue 13 days of paid vacation per year for the first 3 years of employment up to a maximum of 26 days per year at the 15-year anniversary. * Participation in a retirement program with optional participation in the federal government's deferred compensation program, the Thrift Savings Plan. New employees entering Federal service on or after January 1, 2014, contribute 4.4% of their base pay to the FERS Basic Benefit plan throughout their career. * Optional participation in a federal health insurance plan of choice. * Optional participation in supplemental insurance programs, including group long-term care, group long-term disability program, and dental and vision programs. * Optional participation in the flexible spending account program for unreimbursed medical, dental, and vision expenses; dependent care expenses; and commuter expenses. * A minimum of 10 paid holidays per year. * Time-in-service credit for employees of other federal agencies (some prior military service may qualify) for determining leave accrual and retirement benefits. Miscellaneous CONDITIONS OF EMPLOYMENT * Employees of the United States Courts serve under Excepted Appointments and are considered at will employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply. * Duty station assignments are at the sole discretion of the Clerk of Court. * This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.) * Applicants must be United States citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B). The following conditions apply to candidates for positions with the United States District Court: * False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. * An FBI background check is required for all individuals appointed to positions in the Clerk's Office. New employees are considered "provisional hires" pending the successful completion of the FBI background check. * The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement entirely, either of which may occur without prior written or other notice. * All information is subject to verification and background investigation. * In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the Clerk of Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy. U.S. DISTRICT COURT FOR THE DISTRICT OF OREGON The United States District Court for the District of Oregon is a federal trial court within the Judicial Branch of the federal government. The District's geographic jurisdiction covers an area in excess of 96,000 square miles and encompasses the state of Oregon. The District Court consists of six district judgeships, five senior district judges, six magistrate judges, five recalled magistrate judges, one part-time magistrate judge, the Office of the Clerk of Court, the U.S. Probation Office, the U.S. Pretrial Services Office, and the U.S. Public Defender's Office. The headquarters for the Court are located in Portland with additional staffed offices in Eugene and Medford. The Clerk's Office, under the direction of the Clerk of Court, serves as the primary administrative office for the District and employs a staff of approximately 66 deputy clerks. The Clerk's Office is responsible for a wide variety of administrative functions including case administration, courtroom and juror services, record management, appeals processing, human resources and development, budgetary and financial operations, space and facilities management, information and audio-visual technology, property management, and procurement. The United States District Court for the District of Oregon is an Equal Opportunity Employer To apply, submit the following: 1. Letter of interest; 2. Chronological resume; 3. Application for Judicial Branch Federal Employment ; and 4. A list of 3 professional references. Send electronically to hr2@ord.uscourts.gov in pdf form or mail to the address below. All documentation should be combined into one pdf. These items should arrive at the Court no later than 4:30 p.m. on August 6, 2018. Application forms are available on the Court's website at www.ord.uscourts.gov in fillable format. These forms are also available at the Clerk's Offices in the Portland, Eugene, and Medford Divisions. Please type or print all information and sign and date forms where indicated. Incomplete packets and those submitted after the deadline date will not be considered. Verification of employment, education, and reference checks will be made prior to any offer of employment. Generalist Clerk Office of the Clerk Human Resources Division United States District Court, District of Oregon 1000 SW Third Avenue, Suite 740 Portland, Oregon 97204 The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503/326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.