Office Clerk/Receptionist Wallingford Housing Authority - Wallingford, CT 06492 Part-time TITLE: Office Clerk STATUS: Nonexempt SCHEDULE: Part-Time, Monday Thursday 8AM-4PM REPORTS TO: Director POSITION SUMMARY: This position supports the many functions in an office setting and requires the incumbent to be able to work independently and problem solve. This is a support position that reports to the Director and performs routine administrative and clerical tasks related to general office work. This position does not supervise any other staff. DESCRIPTION OF DUTIES & RESPONSIBILITIES: The following represents the primary and secondary duties of the position; however they are not intended to be all inclusive. The WHA reserves the right to change, reassign, or combine job duties at any time and at its discretion. * Answer the phones. * Generate Work orders * Data entry duties as well as the ability to use the Microsoft Office suite of tools. * Ensure knowledge of staff movements in and out of organization * Provide general administrative and clerical support * Prepare correspondence and documents * Receive and sort mail and deliveries * Schedule appointments; Maintain appointment diary electronically * Organize conference and meeting room bookings * Make travel arrangements for office personnel * Interprets routine administrative policies and decisions as necessary; provides information to the public with regard to these polices * Assist the Housing Manager with the WHA waiting list

• Assist the Housing Manager with rent collection, processing and monitoring of WHAs accounts receivables. * Assist the Facilities Manager in requesting quotations, ordering supplies, creating and maintaining filing systems and other tasks as requested. * Assist on Special Projects * All other duties as assigned. PERFORMANCE STANDARDS: This position will be evaluated on the ability of the incumbent to work with limited supervision, identify and report problems with verification information, ability to produce simple correspondence and produce work free from errors. Individuals in this position must be able to present themselves in a professional manner. WORKING CONDITIONS: Physical: Majority of the duties are performed in an office environment while sitting at a desk or standing performing clerical/administrative functions. Use of a computer system and office equipment is mandatory to the performance of the job duties. In some cases, duties will require performing minor physical activity for the maintenance of the agency master archive file system or distributing agency literature or tenant notices, which takes place in an inside and outside environment. Mental: The ability to work accurately and promptly in performing multiple clerical and administrative functions with frequent interruptions and little supervision. Employee must be capable of working closely and cooperatively with the Executive Director, WHA management staff and co-workers. It is expected the position will require assisting management on critical projects, requiring independent thinking, with little supervision and under time constraints. The position also requires open, active and positive communication with the Executive Director, management staff, co-workers, clientele, applicants, the general public and public officials. MANDATORY REQUIREMENTS: Education & Experience: High School Diploma with a concentration or substantial course work in basic business sciences and two years of work experience in the housing field. Experience with work order software systems for property management preferred. * Knowledge of basic office and filing systems. * Experience with work order software systems for property management. * Excellent written communication skills and above average verbal communication skills. * Ability to handle confidential information in an appropriate manner. * Bilingualism in Spanish and English, preferred * Have effective and positive working relationships with coworkers and other businesses the agency interfaces with. * Strong organizational and planning skills. * Possess and maintain a Connecticut State Driver's License and evidence of a good driving record for pre and continued employment; * Ability to successfully pass a pre-employment drug screening test and pre-employment criminal background check; * Keyboarding skills, ability to operate a computer and computer software programs (MS Word & Excel) along with other general office equipment is mandatory; * Ability to organize and establish priorities for work with courteousness, compassion and tactful manner; * Speak effectively to clientele, landlords, vendors, and general public; * Establish and maintain effective working relationships with the Executive Director, co-workers, and tenants; * Ability to maintain clientele, staff and agency confidentiality is mandatory; * Other responsibilities specified under Specific Job Duties & Functions; THE WALLINGFORD HOUSING AUTHORITY RESERVES THE RIGHT TO CONSIDER APPLICATIONS AND RESUMES UPON RECEIPT AND MAKE EMPLOYMENT DECISIONS ACCORDINGLY. A resume and cover letter must be submitted by mail to HR: Housing Assistant, 45 Tremper Drive, Wallingford, Ct 06492 or emailed with HR: Office Clerk in the subject line. The Housing Authority accepts applications only for positions it is trying to fill. If an applicant requires further information, please call the Office at (203) 269-5173.AN EQUAL OPPORTUNITY EMPLOYER M/F/V Job Type: Part-time Education: * High school Language: * Spanish 1 day ago - save job Apply Now Please review all application instructions before applying to Wallingford Housing Authority.