Corrections Records Specialist I Yolo County, CA - Woodland, CA $35,949
- $43,692 a year The County of Yolo is recruiting for the class of
Corrections Records Specialist I at the Yolo County
Sheriff-Coroner-Public Administrator's Office. The eligible list that is
established as a result of this recruitment will be utilized as
vacancies become available. The incumbents assigned to this position
will have a significant amount of contact with the public, including
people who have been arrested and are being booked into the correctional
facility. The ideal candidate will demonstrate the ability to conduct
themselves in a calm, assertive manner and will feel comfortable
interacting with a diverse group of people. The Corrections Records team
currently operates in the following four shifts: Shift A Sunday, Monday,
Tuesday: 6:00am - 6:00pm Every other Wednesday: 6:00am - 2:00pm Shift B
Thursday, Friday, Saturday: 6:00am - 6:00pm Every other Wednesday:
6:00am - 2:00pm Shift C Sunday, Monday, Tuesday: 6:00pm - 6:00am Every
other Saturday: 6:00pm - 2:00am Shift D Wednesday, Thursday, Friday:
6:00pm - 6:00am Every other Saturday: 6:00pm - 2:00am This shift
schedule may change in the future. Definition Under general supervision,
to perform the daily administrative and clerical duties in the Detention
Division of the Sheriff-Coroner-Public Administrator's Office ; and to
perform related specialized detention records work as may be required.
Distinguishing Characteristics This is the entry-level class of the
Corrections Records Specialist series assigned to work in the Detention
Division of the Sheriff-Coroner-Public Administrator's Office. Under
general supervision, incumbents learn to perform the routine, complex,
and specialized clerical and administrative duties associated with jail
operations. Incumbents must be willing to work irregular hours, which
may include rotating shifts, weekends, and holidays. Incumbents are
expected to qualify for Corrections Records Specialist II at the end of
one year of satisfactory performance in this position. Interested
applicants should submit an online County of Yolo Employment
Application, a completed supplemental questionnaire, verification of
education (if qualifying via the education pattern), and a current valid
typing certificate that demonstrates the ability to type 35 WPM by 5pm
on the final filing date. For important and detailed information
regarding the application and selection process for this recruitment,
please see the APPLICATION AND SELECTION PROCESS section of this job
announcement below. Essential Functions The following duties are typical
of those performed by incumbents in this classification. However, other
duties may also be required: Prepares, processes, maintains and files a
variety of records, reports and permits used in the Sheriff's
Department; processes necessary documents for support service within the
Detention Facility and the Sheriff-Coroner-Public Administrator's
Office; prepares and processes correspondence and reports to the
Department of Justice and other federal and state agencies. Operates the
C.L.E.T.S system to input and obtain accurate data necessary to fulfill
the demands of a law enforcement agency; answers phones, relates
messages, types a variety of reports, documents and other related
departmental correspondence; keeps accurate records of all monies of
inmates in custody that are received and disbursed. Schedules in and out
of county court appearances; prepares, maintains and distributes court
lists, including daily arrangement calendar; facilitates and coordinates
out-of-state extraditions between California agencies and out-of-state
agencies and jurisdictions. Processes warrants, including C.L.E.T.S
system entry, modification or cancellations, sending out warrant
letters, teletype abstracts, warrant locates, and other warrant
correspondence; processes paperwork and C.L.E.T.S system entry,
modification or cancellations related to and including restraining
orders; towed, stored, stolen and recovered vehicles and boats; missing
and located persons, stolen and recovered property and guns. Processes
DOJ database audits; processes fingerprint cards verifying that accurate
information is submitted to the Department of Justice and other federal
and state agencies. Enters inmate data into Jail Management System, and
processes crime reports, citations, and other related functions in the
Records Management System. Receives subpoenas as an authorized agent of
the Custodian of Records for the Sheriff-Coroner-Public Administrator's
Office; receives and processes visitors, correspondence, phone calls,
and other inmate information. Performs monetary transactions, data
terminal operations, and processing booking information, bail, warrants,
teletypes, contact messages, and court paperwork; performs time
calculations for inmates who are serving time in the detention facility;
arranges for inmate releases to other law enforcement agencies; performs
other related clerical and administrative duties as required. Employment
Standards Education: Completion of high school or possession of G.E.D.
and Experience: Minimum two (2) years of paid office clerical
experience. (60 college semester units may be substituted for the
required experience on a year-for-year basis). Typing Speed: Typing
ability of minimum 35 net words per minute. License Positions in this
classification require incumbents to possess and maintain a valid
California driver's license, Class C or higher, to carry out job related
duties. Individuals who do not meet this requirement due to a physical
or mental disability may request a reasonable accommodation. Knowledge
of: The Public Records Act and release of information; facility security
rules and regulations; law enforcement terminology; department rules and
procedures; legal documents encountered in normal performance of duties;
general provisions of commonly used codes and laws; records maintenance,
indexing and filing including records of monies received and disbursed;
general office equipment; procedures and practices. Ability to: Type no
less than 35 words per minute; operate word and data processing
equipment. C.L.E.T. S machine, and other office equipment; apply correct
English usage, spelling, grammar; establish and maintain effective
relationships with those contacted during the course of work; use sound
judgment in maintaining departmental confidentiality; interpret and
enforce institutional rules, regulations and policies with firmness,
tack and impartiality; effectively control, direct and instruct the
public individually and in groups; understand and follow rules, oral and
written instructions; make effective and reasonable decisions in
emergencies and take appropriate action as directed; learn and use
radio; respond to emergencies which may include the direction of flow of
any professional and public visitors to the facility. Special
Qualifications: Persons employed in this class must be willing to work
odd, irregular, and/or rotating shifts, holidays and weekends.
Application & Selection Process Application Process It is highly
recommended that you print this job bulletin for future reference. Your
application should highlight all relevant education, training, and
experience, and clearly indicate how you meet the minimum qualifications
for the position as of the final filing date. Application information
must be current, concise, and related to the requirements in this job
announcement. A resume may be included with your application; however,
it will not substitute for the information requested on the application.
In addition to a completed application, applicants are required to
submit a completed supplemental questionnaire, verification of education
(if qualifying via the education pattern) and a current valid typing
certificate that demonstrates the ability to type 35 WPM. Incomplete
applications will be disqualified. Additional documents may be submitted
to the Yolo County Human Resources Office in any one or more of the
following ways: As an attachment to the online application By e-mail to
jobs@yolocounty.org By fax to (530) 666-8049 By hand-delivery to 625
Court Street, Room 101, Woodland, CA 95695. Office hours are Monday
through Friday, 8:00 a.m. to 5:00 p.m. All required documents must be
received by the Human Resources Office by the final filing date.
Postmarks will not be accepted. Human Resources is not responsible for
the untimely delivery of materials sent via U.S./specialized mail, or
County interoffice mail. Selection Procedure The following is a
tentative schedule of events that will occur as part of the selection
process. The selection process steps, and all listed dates, may change
with or without notice. Week of 07/02/2018: Screen for Minimum
Qualifications Week of 07/23/2018: Written Examination TBD: Background
Investigation TBD: Tentative Job Offer TBD: Medical Exam Verification of
Education Acceptable forms of educational documentation are official or
unofficial transcripts that list the student's name, institution name,
field of study and date the degree was awarded. For recent graduates who
have not received proof of their degree yet, a letter from the
registrar's office stating that all requirements for graduation have
been met and listing the field of study will be sufficient proof of
graduation. Please do not send originals; copies of the required
documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the
institution does not provide these documents in English, the applicant
will need to provide a translation which has been done by a professional
agency. The County of Yolo will accept education as equivalent to U.S.
accreditation from Institutions that are listed as members of the
International Association of Universities. You may check for your school
by visiting the IAU web site
(http://www.iau-aiu.net/content/institutions). Applicants who possess a
degree or completed coursework that is not from an accredited college or
university, must submit one of the following: 1. A written statement
from a U.S. accredited university or college that states that the
applicant is qualified for entrance to a program of graduate studies for
which a degree in a related field is required. 2. An evaluation of the
applicant's degree and coursework equivalency by a private organization
that provides foreign credential evaluation services. The evaluation
must include a comparison of comparable U.S. courses for content, credit
and grade. Note: Foreign language documents must include a precise
word-for-word English translation of all foreign language documents. It
is the responsibility of each applicant to prove to the satisfaction of
the County that the applicant meets the specific requirements listed on
the job announcement for each specific examination. The following is a
list of private organizations that provide foreign credential evaluation
services. Fees range from $50 to $400 per document; processing times
vary from 5-20 business days. For further information, please contact
the organization(s). The County of Yolo does not endorse these business
entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127
Sacramento, CA 95825 (916) 921-0790 www.eres.com FOREIGN EDUCATION
DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810
www.documentservice.org CENTER FOR APPLIED RESEARCH, EVALUATION &
EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272
www.iescaree.com GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific
Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709
www.globaleval.org INTERNATIONAL EDUCATION RESEARCH FOUNDATION
CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665
(310) 258-9451 www.ierf.org Typing Certificate Information There are a
variety of businesses and agencies where you can obtain a typing
certificate. Most applicants get a certificate at a temporary employment
agency. However, a typing certificate can also be obtained from the
Health and Human Services Agency (HHSA) free of charge. Location
Information: HHSA - Woodland One-Step Career Center 25 N. Cottonwood
Street Woodland, CA 95695 (530) 661-2641 HHSA - West Sacramento One-Step
Career Center 500-A Jefferson Blvd., Suite 110 West Sacramento, CA 95605
Phone: (916) 375-6307 HHSA - Winters One-Stop Career Center 111 East
Grant Avenue Winters, CA 95694 Phone: (530) 406-4444 Online typing
certificates are not accepted. In order for your typing certificate to
be accepted, it must meet the following criteria: * The test must be a
minimum of three minutes long. * The test must have been in the past 12
months of application. Typing certificates older than 12 months are not
accepted. * The certificate must include time limit of the test, gross
words per minute, number of errors, date of test, and the signature of
the person administering the test. The certificate must be on agency
letterhead. Written Examination All candidates meeting the minimum
qualifications will be invited to the written examination. This
examination may test for, but is not limited to, the essential knowledge
and abilities listed in this job announcement. Qualified applicants will
be notified of the exact date, time, and location of the examination to
the email address included in the application. All candidates competing
in the testing process will receive written notice of their examination
results by email. Applicants achieving a passing score will be placed on
the eligible list in rank order. The rank is determined by the test
score attained from the examination, in conjunction with any county or
veteran's preference points. Contact Information For questions about the
position or about employment with the County, please contact Human
Resources by e-mail at jobs@yolocounty.org or by phone at (530)
666-8055. Equal Employment Opportunity: It is the policy of the County
of Yolo to provide equal employment opportunity for all qualified
persons, regardless of sex, sexual orientation, race, color, ancestry,
religious creed, national origin, physical disability (Including HIV and
AIDS), mental disability, medical condition (cancer or genetic
characteristics/information), age (40 or over), marital status,
pregnancy, childbirth and related medical conditions, or any other
classification protected by federal, state or local laws or ordinance.
The County will comply with all of its obligations under State and
Federal laws regarding the provision of reasonable accommodations to
applicants. Reasonable testing arrangements may be made to accommodate
applicants with disabilities or who are unable to attend a scheduled
test due to religious reasons in accordance with the Fair Employment and
Housing Act and the Americans with Disabilities Act. Please call the
County of Yolo Human Resources Office at (530) 666-8055 at least five
(5) business days prior to the scheduled test date to request
accommodation. Documentation from a medical doctor, rehabilitation
counselor, or other qualified professional will be required. 9 hours ago
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