Job Posting: PERSONNEL SPECIALIST Department of State Hospitals - Atascadero JC-134709 - PERSONNEL SPECIALIST PERSONNEL SPECIALIST $3,016.00 - $4,856.00 Final Filing Date: 11/28/2018 Application Methods: Electronic (Using your CalCareer Account) Job Description and Duties The permanent, full-time Personnel Specialist will be directed by the Personnel Supervisor I in the Human Resources Department. The incumbent will be responsible for the following duties but not limited to: Payroll input processing on-line keying of semi-monthly regular pay and intermittent pay Certify master payroll for monthly employees regular pay Process Personnel Action Request transactions for all appointments, miscellaneous changes, and separations Key on-line into PIMS system Notify affected employees of benefit options and monitor selection Follow case from beginning to closure, process all documentation Key all LSE employees onto LAS on-line Track all NLSE employees on Leave Record Cards Collect all 634 Time Worked Reports from each DSH-Atascadero department each pay period to audit leave usages Monitor for Leave Without Pay or Unauthorized Dock situations and process necessary documentation to assure accurate pay is requested/released Audit timesheets for overtime worked Verify eligibility and process payments of special miscellaneous pay for eligible employees Keep informed of all changes in policies and procedures affecting personnel transactions In order to be considered for this job vacancy, you must satisfy one of the following requirements: 1. Successfully complete the competitive State civil service exam pertaining to the vacancy, or 2. Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250) or 3. Have obtained previous employment with the State of California in the same classification or in a classification that is comparable. NOTE: IF YOU ARE NOT A CURRENT OR FORMER STATE EMPLOYEE, YOU MUST FIRST TAKE AND PASS AN EXAMINATION TO OBTAIN LIST ELIGIBILITY. For information regarding exams, please visit www.jobs.ca.gov . *Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts. MINIMUM QUALIFICATIONS: Either I One year of experience in the California state service performing office duties at a level of responsibility equivalent to an Office Assistant, Range B. Or II Two years of office experience. [Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business nature being equivalent to six months of experience.] (Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as Either I, II, or III, etc. For example, candidates possessing qualifying experience amounting to 50 percent of the required time of Pattern I, and additional experience amounting to 50 percent of the required time of Pattern II, may be admitted to an examination as meeting 100 percent of the overall experience requirement.) *If it is determined that an applicant does not meet the minimum qualifications, the applicants name may be removed from the eligibility list. You will find additional information about the job in the Duty Statement. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * PERSONNEL SPECIALIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-134709 Position #(s): 455-543-1303-003 Working Title: PERSONNEL SPECIALIST Classification: PERSONNEL SPECIALIST $3,016.00 - $4,856.00 # of Positions: 1 Work Location: San Luis Obispo County Job Type: Permanent, Full Time Department Information The Department of State Hospitals Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce. For more information about the Department of State Hospitals Atascadero, go to www.dsh.ca.gov/atascadero. Special Requirements You must include a copy of your unofficial transcripts if you are using education to meet the minimum qualifications requirements. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 11/28/2018 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of State Hospitals - Atascadero Attn: DSH - Atascadero Employment Office P.O. Box 7005 Atascadero, CA 93423-7005 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: DSH - Atascadero Employment Office 10333 El Camino Real Atascadero, CA 93422 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Personnel/Human Resource, Accounting/Bookkeeping, Payroll experience is desirable. Please make sure to include all related experience on your application. Benefits To learn more about the comprehensive benefit package, please visit: http://www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: DSH-Atascadero Employment Office (805) 468-3384 ashemployment@dsh.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Yvonne Zinn (805) 468-2007 yvonne.zinn@dsh.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ADDITIONAL APPLICATION REQUIREMENTS All interested candidates must submit a Standard State Application Form (STD. 678), with original signature, and indicate Personnel Specialist; 455-543-1303-003; JC#134709 in the Examination/Job Title Section AND A COPY OF YOUR UNOFFICIAL TRANSCRIPTS IF YOU ARE USING EDUCATION TO MEET THE MINIMUM QUALIFICATIONS REQUIREMENT. APPLICATIONS WILL BE SCREENED AND ONLY THE MOST COMPETITIVE WILL BE OFFERED AN INTERVIEW. *Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted. *Any limited-term appointments may transition in to a permanent appointment. Additional Information Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting. This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.