ADMINISTRATIVE ASSISTANT I (2018 - 2019) JOB STATUS: ACTIVE POSTING DATE: 05/08/2018 CLOSING DATE: 08/31/2018 POSTING NUMBER: 00012321 LOCATION: ALL HS POSITION TITLE: ADMINISTRATIVE ASSISTANT I (2018 - 2019) QUALIFICATIONS: High School Diploma or GED equivalent required Three years of clerical/secretarial experience required Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information WORK ENVIRONMENT: Attributes include those required in normal, everyday activity including sitting, walking, bending and reaching. Ability to transfer, move and shelve supplies and material weighing 40 pounds or less manually or with assistance is required. Must work within strict timelines and handle stress associated with managing several projects at once. Must be able to handle stressful situations as necessary. JOB PURPOSE SUMMARY Provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. ESSENTIAL DUTIES & RESPONSIBILITIES Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisors signature Maintain supervisors calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisors telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Perform other duties as assigned If assigned to a campus: * Process and maintain discipline referrals and records in files and computer system * Maintain detention logs and notify parents as prescribed by policy * Prepare ISS assignments and process homework for long term absences; supervise office workers; prepare supplemental payroll for tutorials; * May serve as substitute for ISS monitor; process documents and work order requests using school district computer program * May provide clerical support for campus police officer and Extended Day Program * Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters * Compile data, organize/maintain filing system, prepare in-service materials, etc * Perform other duties as assigned KNOWLEDGE, SKILLS AND ABILITIES APPLICATION INFORMATION: To be considered for this posted position, applicants are required to submit all items listed below: 1. Upload a résumé 2. Complete or update the online application Must have current employment history and contact information 3. Upload a copy of high school diploma/college transcripts, if required for the position ** Be sure to select the position applied for in the Employment Preferences/Add Position section on the online application. APPLICATION DEADLINE: Complete applications must be received by 4:30 p.m. on August 31, 2018. SALARY RANGE: Pay Grade 403 - Salary based on qualifications and experience. To view pay structure, click here. Calendar days may vary between 187, 210, and 238 for this position. TERMS OF EMPLOYMENT(DAYS): 238 Other Information This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities. MAILING INFORMATION: FBISD Human Resources 16431 Lexington Blvd. Sugar Land, TX 77479