Reporting to the Sr. Manager of Payroll, the Payroll Specialist will play an integral role on the payroll team; working through complex issues, transactions, and projects independently as well as collaboratively with cross functional team members. The successful candidate will be able to work and communicate effectively in a team environment interacting with all levels of our organization and external auditors. The Payroll Specialist will evaluate internal SOX controls and processes and make recommendations to ensure a best practices and efficient payroll environment. This position is hands-on and requires attention to detail, timeliness, and customer service.

Duties and Responsibilities:

• Manage the processing of weekly and bi-weekly payroll for 4,000+ exempt and non-exempt employees in multi-state environment using Workday.
• Work with ADP to maintain integration for garnishments and payroll tax.
• Process commissions, bonuses, and special pays on or off pay cycles. Calculate manual checks routinely and/or on demand, such as termination pay.
• Work with HRBPs and managers for payroll recording and time clocks maintenance.
• Manage and maintain payroll email inbox. Provide friendly and efficient customer service to employees who have questions regarding their pay.
• Balance and audit payroll data before and after processing to ensure completeness.
• Assist with research and engage in special projects as needed.
• Work closely with HR and HRIS to ensure accurate data flow to payroll.
• Assist Sr. Manager of Payroll with 401K and Workers’ Compensation audits.
• Enforce company policies and procedures in administering payroll, such as supervisor approvals and SOX compliance.
• Serve as backup for the Sr. Manager of Payroll.
• Other duties as assigned to support the general purpose of the position’s function.

Qualifications:

• Minimum of 3 years of payroll experience (in-house or service bureau).
• Knowledge of commonly used concepts, laws, practices, and procedures within payroll field including federal and state labor and tax laws.
• Understanding of SOX compliance as it relates to HR/Payroll.
• Knowledge of ADP WFN, UltiPro or Workday is highly preferred.
• A process improvement mindset and demonstrated problem solving abilities.
• Demonstrated commitment to accuracy and quality while meeting goals and tight deadlines; superior attention to detail and thorough self-review is a must.
• Ability to prioritize workload and perform multiple tasks under accelerated deadlines.
• Self-directed and able to work well and communicate effectively in a team environment.
• Hands-on and able to work effectively with team members at all levels.
• Experience working with Microsoft Office Suite, including Word, Excel and PowerPoint.

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