Acts as assistant to Global Head of Enterprise Digital Transformation and Leadership Team as required. Standardizes work efforts, office management and acts as liaison across teams. Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self-discipline, and function effectively with minimal direction. Utmost professionalism is required for this position as well as excellent verbal, written and interpersonal communication skills. Will work in collaboration with administrative support staff as needed.

ACCOUNTABILITIES

• Responsible for complete calendar management to ensure efficient scheduling and time management.
• Handles confidential documents, plans and correspondence involving senior management company-wide.
• Arranges detailed travel itineraries (domestic and international) and meeting schedules for SVP. Prepares and submits large expense reports.
• Coordinates schedules and attends Senior Leadership Meetings where needed. Takes meeting minutes, compiles notes, necessary documentation for meetings and follows up on action items.
• Secures meeting rooms/conference centers and necessary AV equipment. Ensures appropriate logistical support such as catering, preparing printed materials, ensuring proper AV set up, etc.
• Sets up high level meetings with senior management and/or across several different time zones
• Actions special projects as assigned by the SVP and the Senior Leadership Team.
• Prepares routine correspondence. Prepares and edits presentation slides in PowerPoint.
• Gathers and maintains relevant information across the leadership team (i.e. vacation schedules, PDP objectives, org charts, etc.).
• Significant flexibility in schedule with early start and late hours when required based on business demand.

QUALIFICATIONS

• Bachelor’s degree strongly preferred. High school diploma or equivalent required, plus additional formal training. 
• Five to ten years previous experience, with most recent two to three years’ experience as assistant to a senior executive level position with the following demonstrated abilities:
  • Experience in handling multiple calendars and global meeting schedules
  • Coordinating meeting rooms/conference centers and all logistical and AV support
  • Arrange travel plans with multiple destinations, including international travel
  • Able to deal effectively with high level internal and external stakeholders
  • Excellent organization, communication and time management skills
  • Strong PC skills required: Outlook, Microsoft Office Suite, Visio.

U.S. CORPORATE/OFFICE EXEMPT ROLES

The anticipated base salary range for this position is $105,800 to $165,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

JOB: Administrative

PRIMARY LOCATION: US-NY-New York

JOB TYPE: Standard

SCHEDULE: Full-time

SHIFT: 1st (Day) Shift

JOB NUMBER: 232148

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.

The Estée Lauder Companies (ELC) is the global leader in prestige beauty. ELC is the only company focused solely on prestige makeup, skin care, fragrance and hair care with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout the organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of the company’s founder Estée Lauder.