Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association the "Association" has an excellent opportunity for a Data Processing Coordinator located in the Albany/Hudson Valley NY area. This position is a Home Office-based with occasional travel to support fundraising events. This is a full-time position with an excellent benefits package.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.

Responsibilities

The Data Processing Coordinator will focus on the data support for fundraising events, including all database management and financial reporting. Duties include accurate entry of donor pipelines, leadership and donation data, ticket fair market value (FMV) and all data to support the event. You will work with various teams on special types of donations including matching gifts, split gifts, donor advised funds and financial corrections. Will ensure donor acknowledgments are properly sent.

In this role, you will report to the Director of Business Operations and will work with a team of fundraisers and coordinators to manage the data for various markets within the Support Services teams.

This position will have a travel component to assist with events with day/night of support as needed.

Responsibilities include (but not limited to):

• Event data entry into various database systems including Dynamics, Luminate and Greater Giving (GG.
• Maintaining accurate donation data in Dynamics
• Sponsorship Processing
• Revenue recording into data systems
• Matching gifts management, review, and coding as needed
• Weekly data review in support services meetings
• Monthly event revenue reconciliations
• Quarterly Gold Standard Board data maintenance
• Research financial questions and inquiries
• Request recodes as needed.
• Travel within region for events as needed.
• Assist Fundraising Partners on any reports needed using the application system reports.
• Provide customer service requests (i.e., software corrections, database receipting, pulling constituent records)

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

• University/College degree or equivalent experience, preferred.
• Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.
• Excellent computer skills (Word, Excel, PowerPoint, Publisher, Outlook)
• Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously.
• Excellent attention to detail, verbal, and non-verbal communication, with highly effective organizational and time management skills
• Ability to work outside of standard hours which may involve some evenings and/or weekends.
• Ability and willingness to travel periodically throughout assigned geographical territory.
• Knowledge of and skill in report preparation, proofreading and attention to detail.
• Proven background and willingness to work in an atmosphere requiring flexibility and change.
• Ability to transport materials and other supplies to and from meetings and events.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
• Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

• Project management experience
• Digital event production experience
• Experience using Tableau reports.
• Proficient in Microsoft SharePoint system
• Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.

Attracting passionate, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Compensation & Benefits

Expected pay range will be $19/hourly to $24.30/hourly. Pay is commensurate with experience; geographic differentials to the pay range may apply.

American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

This position not a match with your skills? Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities

The American Heart Association is the nation’s oldest and largest voluntary organization dedicated to fighting heart disease and stroke. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Heart disease is the No. 1 killer worldwide, and stroke ranks second globally. Even when those conditions don’t result in death, they cause disability and diminish quality of life. We want to see a world free of cardiovascular diseases and stroke.

The size and scope of our organization, along with our more than 40 million volunteers and supporters, allows us to make a real impact on our shared focus of cardiovascular and overall health.