Job Description

Overview

A career with A Place for Mom (APFM) is an opportunity to join our rapidly expanding technology company committed to making a real difference in the lives of the families we serve and the senior living industry at large.

The position

A Place for Mom seeks an experienced Executive Assistant to support the CEO and the Chief of Staff at its national headquarters located in New York, NY. This role will coordinate and execute critical administrative duties on behalf of the CEO and the Chief of Staff and coordinate the daily operations of the CEO’s office. This is a hybrid role based in New York City,

Job responsibilities:
Provide a full range of exceptional, executive-level administrative support for the CEO and the Chief of Staff including, but not limited to:

• Owning and driving the complex, ever-changing calendars of the CEO and the Chief of Staff; prioritizing appropriately and anticipating needs.
• Acting as strategic manager of and gatekeeper for CEO’s time.
• Representing the CEO in all interactions and ensuring high level of responsiveness, support, and sensitivity to all requests of importance.
• Building effective relationships with internal and external stakeholders, especially with the Executive Leadership Team.
• Organize and plan meetings and events including Executive Team Meetings, Senior Leadership Meetings, holiday parties happy hours, etc.
• Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution.
• Coordinating end-to-end travel needs for the CEO and the Chief of Staff, including car, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions.
• Performing general office duties/assistance, as needed.
• Managing all matters with a high level of confidentiality and discretion.

Qualifications

• 6 plus years of C-Suite level, administrative experience required.
• Outstanding verbal and written communication skills.
• Good judgement, professionalism and the discretion to handle confidential information.
• Excellent organizational skills and keen attention to detail.
• Flexibility to adapt to quickly shifting and/or competing priorities.
• Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion.
• Strong interpersonal skills to interact effectively with internal and external stakeholders which include Board members and internal Executive Leadership team.
• Experience planning small to large scale meetings that include dinners and hotel arrangements
• Demonstrates diplomacy and calmness under pressure.
• Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines.
• Strong knowledge of all MS Office software.
• Occasional scheduled travel, as needed.

Additional Information

Compensation:

• Hourly Non-Exempt Position
• Range - $105k - $115k
• Benefits:
• 401(k) plus match
• Dental insurance
• Health insurance
• Vision Insurance
• Paid Time Off

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