CALIBRE Systems Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a Project Control Analyst. This position will be located in the Washington DC Metropolitan area supporting our VA clients. This position will support the Project Control Lead with managing logistical, contractual, and financial requirements for a global program supporting the military transition activities. Tasks may include:
- Generate required subcontract and procurement documents
- Manage relationship and coordination efforts with CALIBRE Contracts, Corporate Shared Services, and IT
- Provide weekly update to Project Control Lead on current and future project actions
- Update Logistics section of Weekly and Monthly status reports as needed
- Update internal project management repositories with necessary documentation
- Consolidate schedules/timelines received from project stakeholders
- Manage schedules/timelines and review weekly with Project Control Lead
- Establish priorities and expectations, based on input from Operations, Training, and Project Control
- Recommend approval of invoices as required by Project Control Lead
- Assist Project Control Lead with setting Standard Operating Procedures (SOP)
- Gather requirements from appropriate functional area within project team (i.e. Operations, Training, and Project Management)
- Facility procurement for training (to include market research and coordination with CALIBRE contracts)
- Facilitate gaining approvals for on-site materials with VA and Operations POCs
- Equipment tracking (Laptops, Mifis, Routers, Cell Phones)
- Shipping
- Determine timeline and deadlines for sub-tasks associated with each requirement received and provide to Project Control Lead
- Draft Purchase Requests and provide to Project Control Lead for review and dissemination
- Draft Travel Fact Sheets and provide to Logistics Lead for review and dissemination
- Draft ghost emails for Project Control Lead for review and dissemination
- Track each requirement to closure and maintain an accurate schedule of activities
Required Skills
- Develop and edit documents using Microsoft suite of products
- Provide administrative support to client and project personnel
- Coordinate meetings, briefs and presentations
- Advanced Microsoft Word, Excel, PowerPoint and Outlook skills
- Strong attention to detail
- Strong analytical skills
- Understanding government acquisition and formal contracting policies and procedures
Required Experience
- Associates Degree / Bachelors or 4 - 5 years’ equivalent work experience
Preferred Experience or Knowledge:
- Knowledge of Microsoft SharePoint
- Mastery of Microsoft Excel and Microsoft Project
- Two years demonstrated experience of project planning and managing a project scope, schedule and budget