Contracting Officer II - Procurement and Contracting - Full Time - closes 6/9/2021
Under general supervision provides a full range of procurement and contracting support functions for ANTHC departments.
REPRESENTATIVE DUTIES
Procures supplies, services, construction projects and equipment. Provides technical assistance to ANTHC Staff and contractors concerning contract development and requirements. Consults and assists with appropriate staff regarding the development of contract objectives and scope of work.
Prepares appropriate solicitation documents, determines correct solicitation method, evaluation criteria and determines sources to be solicited; solicits vendors and contractors.
Evaluates and confirms bids and proposals; negotiates as required, oversees source selection processes, debriefs unsuccessful offering vendors, compiles, validates and processes required documentation; within scope of authority or recommends approval as necessary.
Coordinates contract development; develops the terms and conditions of contracts for ANTHC; develops contracts; negotiates contract amendments and related technical documents; prepares contracts. Performs a variety of administrative functions; prepares and updates reports, records and related documents; responds to inquiries. Reviews and approves invoices from vendors/contractors for compliance with contract.
Manages vendor, contractor, departmental and external relationships to ensure collaboration and open communication relative to compliant contract execution, management, processing and payment.
Administers contracts by tracking deadlines, performance, and other legal requirements of the contract. Establishes and maintains complex files related to contracts and legal issues and resolves issues as needed. Enters contract information and other data into computer system; accesses and locates information for customers, staff, vendors and others.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents. Maintains file integrity and confidentiality by adhering to organizational policies and procedures. Assures the accuracy of the electronic and paper filing systems. Researches files to obtain requested information, insert additional data, and check accuracy of documents.
Document internal and external processes relative to contract management utilizing collaborative methods within the Contracts department.
Knowledge of organizational processes relating to Contracting and Procurement, including: Contract Requisition
Requisition approval
Accounts Payable
Supply Chain Management
Vendor management
Finance
Flexibility with changing business process based on new business requirements.
Identification, tracking and end user education of compliance issues relative to contractual procurements.
Assist with training of internal Contract Managers on procurement policy, contract management and responsibilities.
Understanding of key performance indicators (KPI) relative to contract and vendor management. Knowledge of appropriate utilization of KPIs relative to differing contract types.
Archiving of KPI data in ERP system for reference to vendor selection, evaluation criteria and vendor performance improvements.
Ensures accuracy of all aspects of solicitation, sourcing, compliance, contract initiation and documentation.
Provides information and assistance within the scope of designated authority.
Performs other duties as assigned or required.
Required Skills
KNOWLEDGE OF;
SKILL IN;
Required Experience
MINIMUM EDUCATION QUALIFICATION
MINIMUM EXPERIENCE QUALIFICATION
WORKING CONDITIONS The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job:
KNOWLEDGE OF;
SKILL IN;