This position provides direct support to COO and manages administrative office support activities.
Required Skills
JOB DUTIES
- Lead all scheduling and appointment activities of the COO, providing reminders of upcoming appointments/meetings.
- Facilitate communication between COO, Senior Management team, and other stakeholders.
- Prepare meeting material and presentations.
- Coordinate and facilitate management team meetings.
- Coordinate all COO travel, including airline reservations, per diem calculations, and procedural follow up needs.
- Provide secretarial duties as required, such as, but not limited to: typing, copying, and maintaining accurate filing system.
- Assist in coordination of key employee gatherings/meetings, including reserving location, scheduling events, and notifying staff.
- Complete expense reports as needed.
- Assist and work with various projects as assigned.
- Work with supervisor in coordinating administrative and departmental services.
- Maintain familiarity with IHS and BIA issues.
- Travel to meetings as required.
- Maintain confidentiality in regard to Executive issues.
- Perform other duties as assigned.
- Inventory and procure supplies in support of administrative office.
- Interface with department leadership to facilitate inter-departmental tasks.
- Work with IT to maintain office equipment.
- Perform other duties as assigned.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
- Strong leadership abilities.
- Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
- Strong written, analytical, verbal, and interpersonal skills.
- Skills in operating personal computer using a variety of computer software.
- Ability to keep accurate records and produce timely and accurate written reports.
- Ability to maintain strict confidentiality.
- Ability to learn and apply program/agency operating policies and procedures.
- Ability to manage multiple priorities and tasks concurrently and meet deadlines.
- Ability to establish and maintain cooperative working relationships, including outside contacts.
- Ability to work independently as well as with teams.
Required Experience
MINIMUM QUALIFICATIONS
- High school diploma or equivalent.
- Five (5) years of administrative assistant/office management experience.
- A combination of experience, education, and training may substitute for degree requirements on a year for year basis.
PREFERRED QUALIFICATIONS
- Associates Degree in Office Management or similar field.
- Five (7) years of administrative assistant/office management experience.
TO BE CONSIDERED, PLEASE SUBMIT AN ONLINE APPLICATION AT: HTTPS://CRNATIVE.ORG/ OR CONTACT HUMAN RESOURCES AT (907)822-5241 OR HR@CRNATIVE.ORG FOR FURTHER INFORMATION.