JOB SUMMARY

Under close supervision from program management, assists in the development and maintenance of health programs and research.

REPRESENTATIVE DUTIES Provides technical assistance to ANTHC programs. Assists in the preparation of presentations and program materials to instruct and educate patients, medical staff, administration, board members, professional and non-clinical staff or others on program development and research.

Provides employee training to health organizations committed to establishing health programs. Participates as requested in workgroups and committees.

Prepares and provides technical assistance in the preparation of public communications, and in the creation and maintenance of computer databases for evaluation and for program management.  Assists in the preparation of presentations and program materials for meetings and forums. 

Facilitates and documents communication between Alaska Native Tribal Health Consortium (ANTHC) and other organizations throughout the state. Assists in preparation of reports as required.

Assists program management in program specific research and development, including identification of grant opportunities, preparation of grant applications and budgets, grant management and reporting.

Assists program management in conducting specific research including data collection, entry, and analysis and reporting. Remains current in knowledge of proven effective strategies for program specific control and results of research development.

Performs other duties as assigned.

Required Skills

Knowledge and experience in collecting and reporting data. Knowledge and experience in organizing and writing reports. Knowledge in coordinating training sessions. Knowledge in creating and disseminating health related communications through various media. Knowledge and experience with Alaska Native people and their health systems Knowledge of budget management. Knowledge of customer service concepts and practices.

Skill in communicating well with both lay and professional staff. Skill in oral and written communication. Skill in operating a personal computer utilizing a variety of software applications. Skill in assessing and prioritizing multiple tasks, projects and demands.

Required Experience

MINIMUM EDUCATION QUALIFICATION An associate’s degree in a discipline or field related to programs the incumbent is responsible for. Progressively responsible professional/exempt work experience may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION Non-supervisory - Two (2) years of experience related to programs the incumbent is responsible for.  An equivalent combination of relevant education and/or training may be substituted for experience.

PREFERRRED EXPRIENCE Strong Excel skills Accounts Payable, Timekeeping or some Bookkeeper experience Comfortable working with different internal and external customers including:  Rural utility companies  CPA firm  Construction Managers/Project Managers  Accounts Payable department Ability to pick up on new software applications

ADDITIONAL REQUIREMENTS May occasionally be exposed to infectious diseases. May be required to work outside the traditional work schedule. Must be able to travel as needed to remote locations by boat, snowmobile, ATV and/or small plane. 

Must be: Team player Open to suggestions and guidance Capable at multi-tasking Organized Accurate Open to learning and growth opportunities

Program Associate Responsibilities Enter Field timesheets and into accounting and tracking system  -Verify all field timesheets have signatures -Initiate Activity code corrections -Electronic filing of timesheets into Share Point

• Enter time into Kronos from Time tracking for Construction Managers

Project Utilities connect/disconnect and tracking  -Electricity, Cell Phones, Internet, Housing leases tracking

0-Level approval all Field Direct Purchase invoices through accounting system.  -Forward electronic invoice to appropriate person for activity coding and approval  -Match purchases on log with invoices -Enter in GL Distribution and approve -Update all logs with received dates

Maintain an updated vendor and authorized purchaser list for Field Purchasing  Send out requests for updates Send updated authorized purchaser list to vendors

Field Crew Credit card reconciliation on Wells Fargo web interface

Daily Log/& photo electronic filing into Share Point for internal customer

Tracking and gathering data for some department measures

Internal customer administrative assistance

 MINIMUM PHYSICAL REQUIREMENTS The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  ANMC is not a latex free environment, therefore some latex exposure can be expected. Must be able to lift approximately 20 pounds.

Knowledge and experience in collecting and reporting data. Knowledge and experience in organizing and writing reports. Knowledge in coordinating training sessions. Knowledge in creating and disseminating health related communications through various media. Knowledge and experience with Alaska Native people and their health systems Knowledge of budget management. Knowledge of customer service concepts and practices.

Skill in communicating well with both lay and professional staff. Skill in oral and written communication. Skill in operating a personal computer utilizing a variety of software applications. Skill in assessing and prioritizing multiple tasks, projects and demands.