The Mail Specialist prepares required paperwork, verifies mailing instructions with EPIC, stages completed projects to be verified and released by the USPS, and ensures correct loading into the USPS truck. The Mail Specialist process mail on the Flats Commingle machine and oversees the finalization process to account for all pieces of mail that have been scanned for the day’s mailing. The Mail Specialist process mail on the Letter Commingle machine, following correct schemes to ensure the highest level of sorting for the day’s mailing. The Mail Specialist ensures that all projects are scheduled on the correct machines, ensuring all jobs are mailed correctly and completely according to schedules and internal controls, using multiple software applications and floor organization skills. The Mail Specialist coordinates the activities of the Mail Handlers and temporary associates to ensure mail is processed on the correct machine and prepared for USPS approval and delivery.

1. Organizes and stages mail projects received from production departments. Verifies all mailing instructions with EPIC and creates release e-doc statement in Mail.Dat program for all new mail projects to be mailed. Records required information in the designated section of the Shift List to ensure each project is accounted for correctly. Obtains or creates postage statements to USPS when required.

2. Wraps each finished pallet using automated stretch-wrapping equipment to ensure the integrity of the finished product. Stages finished wrapped pallets in the Work In Process area in an organized manner for the final USPS approval and release and load into a USPS truck. Loads the released mail into a USPS truck using a forklift or transporter while ensuring the trailer is loaded safely and according to USPS requirements.

3. Stages USPS Supplies Equipment to inline production areas to ensure the production equipment can run without stopping. Performs a physical inventory of mailing supplies and places a daily equipment order with the USPS using the METOR online forms to ensure the facility has the supplies needed to complete jobs.

4. Process Mail on the Flats Commingle machine, by prioritizing, organizing and staging mail projects received from production departments. Operates the Flats Commingle machine by in-putting correct information into various software programs and internal Operator Logs.

5. Oversees the finalization of the day’s mailing on the Flats Commingle using various software programs. Follows USPS reports generated from the Flats Commingle machine to bundle, band and apply appropriate USPS mail sort stickers. Ensures that all mail pieces are accounted for according to USPS Reports.

6. Process mail on the Letter Commingle machine by prioritizing, organizing and staging mail projects received from production departments. Operating the Letter Commingle machine by in-putting correct schemes to ensure highest level of mail sort is achieved.

7. Organizes the Mail Handlers and labor resources assignments based on workload and the needs of the current shift to ensure the mail projects are mailed as required on correct equipment.

8. Intermediate computer skills, including a familiarity with Microsoft Office, particularly Excel, and a good working knowledge of the current Windows operating system.

9. Current forklift and transporter certification or an ability to obtain such. (We will provide certification if you don't have it)

10. Ability to work with detail and to remain focused.

11. Ability to work with minimum supervision and be too self-directed.

12. Superior prioritizing and organizational abilities.

Moderate mechanical abilities to work with banding, wrapping and Commingle equipment.

 HOURLY PAY RATE $15.39/HR

• SWING SHIFT TUESDAY - SATURDAY FROM 4PM - 12AM
• THIS SHIFT HAS A $1.25/HR SHIFT DIFFERENTIAL

RRD IS AN EEO/AA INCLUDING VETS AND DISABLED EMPLOYER

Required Skills Required Experience

The following duties are not intended to serve as a comprehensive list of all duties performed by this position. Other duties as assigned.

• Support the organization’s mission and goals, quality standards, and patient-centered medical home philosophy. Embrace KANA’s culture of serving the whole person through our provision of services. Incorporate KANA’s core values of Courtesy, Caring, Respect, Sharing, and Pride in all activities and decisions.
• Uphold KANA’s Code of Ethics by conducting professional activities with honesty, integrity, respect, fairness, and good faith in a manner that reflects positively upon the organization.
• Direct and coordinate the preparation of monthly financial statements and all related activity. Compile and analyze financial information to prepare annual financial statements and other reports and analysis as needed.
• Monitor accounts payable and accounts receivable ensuring the correct and accurate accounting classification of transactions in compliance with accepted policies and procedures. Develop and monitor policies and procedures within generally accepted accounting principles to ensure sufficient cash flow, reduce operating costs, and increase revenues.
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems.
• Establish and monitor the implementation and maintenance of accounting control procedures. Provide advice and counsel management regarding the organizations' major financial policies.
• Responsible for the overall management of the accounting software system.
• Develop and monitor policies and procedures to ensure efficient operation and management of the revenue cycle team.
• Continuous assessment of the revenue cycle for opportunities to increase revenue and reduce patient service billing loss.
• Develop and maintain working relationship with revenue cycle contractors to ensure compliance, maximize efficiency and revenue.
• Ensure proper maintenance of contract files.
• Recommend investment strategies to management for consideration by the KANA Finance Committee.
• Acquire and maintain all required insurance coverage and risk management of the Corporation.
• Oversee procurement and inventory control, and produce financial reports regarding inventory control.

Supervisory Responsibilities

Directly supervises staff within the Finance Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.