Health Science Academy Data Assistant Arthur Ashe Institute for Urban Health-The Health Science Academy - Brooklyn, NY $17 - $20 an hour - Part-time The Health Science Academy (HSA) is a core program of the Arthur Ashe Institute for Urban Health, Inc. (AAIUH).HSA is a pipeline health science afterschool program serving students in grades 6-12 and our alumni. Founded in 1994, it is collaboration between the Institute and SUNY Downstate Medical Center, in Brooklyn. HSA collaborates with public and parochial schools to offer academic health science enrichment out of school time (OST) programs to middle (during the school day at the schools) and high school students (after-school at SUNY Downstate).In 2017/18 we served almost 250 students in these grades. The main pipeline component, the Academy, is HSAs 3-year (six semesters) program for high achieving high school students (sophomore-senior year) interested in health and science careers.Since 1994, HSA has served over 2,100 students in grades 6-12. Website: www.ArthurAsheInstitute.org Title: HSA Data Assistant, Arthur Ashe Institute of Urban Health, Health Science Academy Location: AAIUHs offices at SUNY Downstate Medical Center, Brooklyn, NY Classification: Part-time hourly employee, 25-35 hours a week. Must be available Mondays-Wednesdays, 10:30-6:30(21 hours).Work schedule may include working on some evenings and Saturdays. Salary: $17-$20 an hour, commensurate with experience Responsibilities, including, but not limited to: * Maintains database and paper files using Excel, Filemaker, Survey Monkey and the National Student Clearing House (NSC) databases for HSAs participants: * current students academic records (e.g., data entry of attendance and grades, enter HS grades, review class attendance records, data cleaning) and * alumni (e.g., college enrollment and persistence, HSA engagement) * Assist HSA Manager and Program Coordinator to send disciplinary letters to Academy students twice a semester * Assist Program Coordinator with creating and organizing files for student recruitment each spring and follow-up (e.g., updating application, schedule interviews, send decision emails)

• Work with HSA and SUNY Downstate Classroom Services staff to book classrooms and other spaces for Academy classes and other activities * Send group mailings of events, deadlines, etc., to HSA students, parents, liaisons, instructors, and other stakeholders as needed * Prepare, process, submit and track invoices (e.g., interns, consultants and vendors), reimbursements and payments * Other administration duties include: assist in oversight and preparation of HSA class materials; maintain HSA activities calendar; and provides regular updates and reports at staff meetings * Works effectively with AAIUH and Health Science Academy staff to ensure smooth running of the Academy * Performs miscellaneous job-related duties as assigned. Qualifications: Bachelors degree with at least two years experience doing detailed database management work in an office, nonprofit setting preferred * High attention to detail and the ability to organize resources, establishing priorities * Strong multi-tasking and time-management skills are a must
• Advanced skills in Microsoft Word, Excel, and Power Point. Knowledge of Filemaker and Survey Monkey is preferred.Knowledge of statistical packages such as SPSS or SAS is a plus * Experience working with youth in an educational setting is a plus. * Basic research skills (e.g., literature review, internet research) * Ability to analyze problems and make procedural decisions and judgments and coordinate effectively with team members * Excellent communication skills written and verbal to interact clearly and professionally * Ability to manage sensitive information with the highest degree of integrity and confidentiality. Benefits: New York State sick leave for part-time employees. Reports to: Manager and Program Coordinator, Health Science Academy You mustinclude Applicant for HSA Data Assistant in your subject heading. Anticipated start date: June 2018. Job Type: Part-time Salary: $17.00 to $20.00 /hour 1 hour ago - save job Apply Now Please review all application instructions before applying to Arthur Ashe Institute for Urban Health-The Health Science Academy.