Human Resources Assistant Belmont Village Senior Living 46 reviews - Scottsdale, AZ 85260 $14 an hour Part-time Belmont Village Senior Living 46 reviews Read what people are saying about working here. Part-time position High Volume scheduling experience REQUIRED Experience with senior living preferred $14/hr #MON PURPOSE The Human Resources Assistant is responsible for developing and coordinating staffing schedules for resident care staff, updating resident files, entering employee missed punches into timekeeping system, Kronos, to ensure employees time worked is correct, and provides support for a variety of Human Resources related functions. ESSENTIAL FUNCTIONS Develops work schedules for the Nurses, Caregivers, Private Caregivers, and Activity Assistants/Enrichment Leaders in accordance with department labor budgets and resident care needs. Enters and maintains updated schedules for Nurses, Caregivers, Private Caregivers, Activity Assistants/Enrichment Leaders in the OnShift scheduling system. Maintains staffing related documents in Microsoft Excel Posts master schedule minimum of 2 weeks in advance of effective date for Nurses, Caregivers, Activity Assistants/Enrichment Leaders. Coordinates coverage for all documented and approved call-offs, scheduled time off, open shifts and leaves of absence for Nurses, Caregivers, Private Caregivers, Activity Assistants/Enrichment Leaders. Prepares daily assignment sheets for all three shifts of Caregivers and Private Caregivers one week in advance. Reviews and obtains signature approval on schedules and daily assignment sheets from management before posting. Provides timely communication of any changes to Schedules or Daily Assignment sheets to the Nurses, Caregivers, and Private Caregivers. Collects and reviews all Nurse and Caregiver Shift Swap Forms obtaining approval from management. Notify employees of approval or decline of their request. Update Schedule if approved. Enters all Private Caregiver and Salon Charges into in-house ancillary billing system weekly. Coordinates all Nurse and Caregiver training during new employee orientation with assistance of HR and the Department Manager. Forwards all call-off sheets, time off requests, and shift swap forms to HR by end of each week. Provides a daily staffing update to management team. Inserts all completed resident medical records and approach charting into resident files. Thins resident medical charts, as directed by the Director of Resident Care Services ( as needed). Human Resources Support Entry of all missed punch forms into the Kronos Time and Attendance System to ensure employee hours are accurate for budgeting and payroll purposes Order and Distribute employee uniforms and name badges as needed Order and maintain office supplies as needed Add and Delete radio codes for employees in the Ciscor System as needed Assist new employee to register in OnShift and ADP during new employee orientation Assist new employees showing them how to clock in and transfer at the Time Clock Schedule new and current Nursing and Dementia employees for mandatory training classes Post notifications of mandatory training classes Post employees attendance at training classes to all Training Binders Assist with record retention for Nursing, Payroll and Administrative records REQUIREMENTS High School diploma or equivalent with some college Minimum 1 year office/clerical experience including typing, filing, telephone communications and report preparation Intermediate level experience with Microsoft Word, Excel, Outlook and Scheduling Software. Familiarity with creating staff schedules and standard scheduling practices Effective organization and coordination skills Proficient in verbal and written English Good communication and telephone skills PREFERENCES Two year College Degree Previous customer service or hospitality experience 2 + years office/clerical experience Founded in 1997, Belmont Village is a leading developer, owner, and operator of premier senior living communities. Our footprint includes more than two-dozen communities in the U.S. and in Mexico City. Belmont Villages services include short stays, independent living, assisted living, and Alzheimers care. Our well-trained and dedicated staff includes licensed nurses on-site 24/7, caregivers, sales and marketing support, executive leadership, food servers and chefs and more. At Belmont Village, we are committed to fostering an environment where seniors, their families, and our staff and partners can learn, live well, thrive, and grow. Belmont Village Senior Living offers full-time employees benefit plans including medical, dental, vision, prescription, short-term disability, long-term disability, life insurance, PTO and 401(k) savings. Belmont Village Senior Living is an EOE/Drug Free work place. Belmont Village Senior Living - 3 hours ago - save job - original job Apply Now Apply Now Save this job