Administrative Assistant CDI/CDC (Continuing Development Incorporated/Child Development Centers) 52 reviews - Santa Ana, CA Responsible for the overall office activities including the reception area, mail, large purchasing requests and facilities. Responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Arranges for internal office moves and provides arrangements for office meetings, travel, etc. Communication: * Composes clear and concise written messages and reports. * Uses appropriate visual diagrams to help clarify information.

• Articulates clear and concise messages. * Listens, understands, and responds to ideas of others. * Demonstrates a good grasp of vocabulary and grammar, and uses language that adds impact to messages. * Modifies communication style for an audience by using appropriate media and language. * Role models open, honest, constructive and positive communication behaviors. * Selects the most appropriate method to deliver a message based upon the situation and content. * Presents written and verbal information clearly and concisely in one-on-one situations or small groups. * Actively listens to the content of information in order to understand the key points. * Asks open-ended questions to clarify understanding. Customer Orientation : * Actively builds relationships and trust internally/externally. Anticipates customer needs. * Helps customers clarify and define their needs. * Formulates and agrees upon solutions with customers. * Follows up to ensure the effective delivery of agreed solutions. * Conveys to customers that their issues and concerns are given appropriate priority.
• Solicits customer feedback. * Connects with customers through different means to thoroughly understand customers needs and environment. * Collaborates with customers to identify business opportunities/needs. * Addresses customers feedback and complaints effectively. * Networks appropriate decision makers if necessary. * Develops plans and programs to build relationship with customers Innovation: * Shows a willingness to explore and build on others ideas.
• Generates original thoughts and imaginative ideas. * Follows ideas with actions and results. * Views situations laterally in order to find a range of possible actions. * Challenges assumptions and conventional thinking. * Explores options and evaluates alternatives in relation to the goals. * Proactively involves and engages customers in seeking innovative approaches * Values diverse and new ideas Welcomes new ideas and creative approaches. * Explores and builds on self and others ideas.
• Questions assumptions and explores ideas made by others. * Adopts new ideas and suggestions to improve own work. Teamwork: * Shares information within own team and across teams as necessary. * Proactively seeks opportunities for individuals to collaborate in the achievement of center, regional or corporate goals. * Encourages and participates in collective problem solving * Proactively communicates and shares knowledge, information and resources within team and other parts of the organization. * Promotes team spirits and cooperation. * Respects and values the differences in others. * Rewards and recognizes team achievements. * Takes accountability for team activities and team results. * Demonstrates a willingness to put team needs before those of self. * Shares information and best practices to optimize work results.
• Communicates and clarifies objectives to achieve team goals. * Actively participates in team decisions. * Leverages the strengths of the team members in team assignments and roles to achieve highest performance level. * Shares resources with other teams/functions based on organizational priorities.. Continuous Learning: * Self motivated to act on personal/professional development plans * Solicits and responds well to feedback * Learns from experience * Learns new ways of thinking/working from both positive/negative experiences. * Identifies/utilizes ways to increase job knowledge self motivated. * Proactively searches for new ideas/better way of doing things Interpersonal Effectiveness: * Establishes trusting relationships with other parties. * Maintains a high level of responsiveness to others. * Demonstrates sensitivity and empathy towards others. * Understands the impact of own action and behavior. * Exercises effective questioning and listening skills * Uses consensus and collaboration to debate and resolve issues. * Demonstrates sensitivity to cultural and social issues. * Listens carefully and attentively to understand both the emotional, explicit and implicit messages in the communication. * Maintains objectivity and listens effectively without interrupting, judging or stereotyping. * Initiates and actively seeks to understand in order to influence, develop, help or lead others. Planning and Organizing: * Sets clear priorities for self in line with team and functional goals. * Employs effective systems and work methods. * Monitors and manages the time spent on activities. * Checks in with supervisor on attainment of milestones and plans. * Keeps track of outstanding items and issues. * Maintains a dual focus of achieving efficiency and effectiveness. * Uses scheduling, time management, planning, tracking and tools as appropriate. * Plans tasks and projects the resources needed for achievement of deliverables. * Maintains focus on key priorities amongst a range of competing priorities. * Defines the most effective work processes to deliver results at quality level expected of the job. * Maintains accurate, up to date information, records, reference or resources. * Coordinates own work with the work of others to maximize efficiencies. * Manages time effectively and meets commitments. * Evaluates projects before committing time and/or resources. Relationship Building: * Understands the needs and wants of partners * Devotes energy to cultivate relationships * Establishes internal and external networks * Establishes rapport * Works in partnership to reach mutual goals. * Maintains positive relationships with associates, customers and partners in the immediate work environment * Makes conscious effort to initiate friendly, informal contact * Makes authentic connections * Shows empathy, understanding and care for people Critical Thinking & Problem Solving: * Approaches issues and problems methodically * Uses facts and information rather than emotions to diagnose and assess situations * Involves others as appropriate in solutions and decisions * Takes on a calm demeanor in the face of problems * Applies analytical thinking and critical reasoning * Thinks out of box in seeking solutions * Demonstrates sound judgments * Defines problems and explores solutions before actions * Looks at the issue or problem from all angles * Absorbs and uses new information quickly * Identifies and separate the causes from the symptoms * Recognizes several likely causes of events and/or consequences of actions * Develops effective solutions on new problems/situations * Supports solutions or decisions with logic and reasoning QUALIFICATIONS & REQUIREMENTS: * HS graduate or equivalent. AA preferred. * Minimum one year experience as office manager. 3+ years general clerical experience
• Strong PC skills including Excel, Word, Powerpoint * Strong communication (oral and written) and interpersonal skills. Must demonstrate ability to work in a positive manner and as a member of a team. * Excellent customer service and organizational skills 1 day ago - save job - original job Apply On Company Site Other jobs you may like Administrative Assistant Technical Works - Irvine, CA 23 hours ago Easily apply Human Resources Administrative Assistant Toshiba American Business Solutions, Inc. - Irvine, CA 1 day ago Assistant Service Manager Rush Enterprises - Pico Rivera, CA 16 days ago Administrator AVI-SPL - Cypress, CA 1 day ago Office Manager OfficeTeam - Irvine, CA Robert Half - 8 days ago Easily apply * Administrative Assistant jobs in Santa Ana, CA * Jobs at CDI/CDC in Santa Ana, CA * Administrative Assistant salaries in Santa Ana, CA CDI/CDC (Continuing Development Incorporated/Child Development Centers) CDI/CDC (Continuing Development Incorporated/Child Development Centers) 52 reviews Continuing Development Incorporated/Child Development Centers (CDI/CDC) was founded in 1984 to provide learning materials and services to... Let employers find you Thousands of employers search for candidates on Indeed Upload Your Resume