At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Malvern, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Coordinator, DPDS/TDS to support our Discovery, Product Development, and Supply / Therapeutic Development & Supply (DPDS / TDS) team in Malvern, PA.

Per our J &J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The role of Coordinator will provide critical administrative and project management support for Senior Directors and assigned groups within TDS (Therapeutic Development & Supply) and DPDS (Discovery, Pharmaceutical Development and Supply). This role requires excellent collaboration skills across multiple functions and all levels of the business. It also includes significant project-oriented assignments requiring organizational skills, the use of sound judgment, discretion, attention to detail, and independent assessment for resolution of complex situations/problems. Coordinators must think critically to plan, synchronize and execute complex undertakings with a diverse set of individuals in different roles.

The Coordinator will act as a single point of contact for management leaders and assigned groups and will have the ability to respond quickly to shifting priorities and accommodate multiple stakeholder requirements. The Coordinator must be self-directed and able to make last-minute changes and/or decisions without prior approval from assigned leaders. Excellent collaboration and teamwork skills are required to accomplish departmental activities in a local, virtual, and global environment.

Core Duties & Responsibilities

Connect:

• Establish and maintain effective working relationships and partnerships with Facilities, Site- Campus Governance, Procurement and Finance (eMarketplace) and external partnerships (i.e., Carson Wagonlit) and key Scientific stakeholders.
• Proficient in the enabling systems and processes required for offsite team meetings and projects. Working knowledge of company policies and procedures for securing contracts with offsite venues in order to remain compliant.
• Promote industry-wide trends in technology and software to support administrative activities including value-added, cost saving apps and platforms, including Tableau, JES registration, J&J events, etc.
• Subject matter knowledge to guide others on the team. Be approachable.
• Be proactive and proficient in anticipating the needs of the organization.
• Adopt lean principles to increase productivity.
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Decision-Making:

• Independently solves problems and resolves issues within area of expertise or escalates problems to the appropriate resource.

• Analyzes a chain of events and applies technical knowledge; collects facts and basic rationale to make recommendations for problem resolution.

• Applies compliance requirements within scope of responsibility, provides documentation as necessary, and participates in compliance activities as required.

Role Responsibilities:

• Administrative responsibilities include to work discretely with confidential information.
• Project management and event planning.
• Perform calendar management, scheduling meetings, arranging complex domestic and international travel, and expense report management.
• The Coordinator must have strong verbal and written communication skills.
• Proficiency in the use of Microsoft Office Suite.
• Proficiency in the use of internal enterprise systems including ARIBA/eMarketplace, ARAVO, Our Source, IRIS, SharePoint, and Concur.
• Assist with the preparation of business presentations.
• Manage departmental organizational charts.
• Assist new coordinators with the transition into the role. Share the knowledge.
• Interview scheduling, onboarding and offboarding; space planning and seat management.
• Drive and promote continuous improvement efforts and culture.
• Purchasing requests related to department and contracting needs.
• Manage external relationships with vendors, speakers, and candidates within the scope of responsibility.
• Manage facility and maintenance requests.

Requirements:

• Previous experience in an administrative position, a minimum of six years
• Bachelor’s degree or equivalent combination of education and experience is required.
• Strong PC skills i.e. Word, Excel, Power Point and MS Outlook.
• Extremely detailed oriented.
• Proven ability to effectively prioritize workflow.
• Excellent interpersonal, written and oral communication skills.
• Ability to exercise good judgement, show initiative and be proactive.
• High standards of ethics and confidentiality to handle sensitive information.

Preferred Qualifications:

• Ability to exercise good judgement, show initiative and be proactive.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Push the boundaries of science to transform health—and your career.

Join us and advance life-changing treatments for people who need them most. At Johnson & Johnson, our focus is on improving global health equity and developing MedTech and pharmaceutical innovations that impact the future of health. Using AI and robotics to transform surgery or helping data scientists and clinicians formulate new ways to diagnose and treat disease, this work may sound like sci-fi, but it’s all science, all real, and could be your career. Whatever your background, skills, or career goals, there’s a place for you to help solve some of the world’s most pressing health challenges with us.

Accelerate your career while changing the world.

Each of our broadly-based family of companies offers an inclusive and empowering culture and employee benefits (like paid time off to volunteer, transgender-inclusive and same-sex partner health insurance coverage, and more) designed to help you live your best life, however you define it. And our best-in-class learning and development approaches, mentorship, and access to innovators across the world will help you grow your skills and reach your career goals. Because when you're at your best, nothing stands between you and your next breakthrough.