JOB FUNCTIONS:

This position is responsible for planning, organizing, coordinating, and control of administrative aspects of branch operations in support and conjunction with the Manager (District, Branch and General).

ESSENTIAL FUNCTIONS:

1. Coordinate all activities associated with collection of payroll hours worked and other related payroll items. Activities may include, but are not limited to: auditing of payroll records, and submission of payroll data.

2. Responsible for accurate and timely customer billing and collection.

3. Maintains control of business unit purchase orders and related documents. Activities may include, but are not limited to: auditing for accuracy, timely submission of appropriate forms, and receipt into JD Edwards.

4. Management of issues and conflict resolution.

5. Performs general support functions to include, supporting managers and sales personnel, resolving personnel questions and/or issues, and providing administrative support on outages and large projects.

6. Ensures the Branch accounting function is complete to include:

   1. Payroll, expense reports, invoices and other Branch financial information is forwarded to proper corporate support departments.
   2. Assures completion, reconciliation and timely submission of expense reports.

7. Assists the Operations Manager in managing equipment, personnel scheduling, financial status and safety.

8. Responsible for entering works orders into customer specific contractor systems, including: personnel, materials and equipment according to the customer contract.

9. Performs general support functions.

10. Supervises administrative staff.

11. Performs other duties as directed.

Required Skills

KEY BEHAVIORS: 

1. Customer Service: Proactively developing customer relationships both internal and external; anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
2. Professionalism: Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.
3. Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.
4. Drive to Win: Passionate and candid; challenges are eagerly accepted, and motivated to grow.
5. Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers, and local communities. Promoting opportunities within and through referrals.

Required Experience

QUALIFICATIONS: 

1. Bachelor’s degree in Accounting, Business, or related field preferred.
2. Experience with Microsoft Office Products, intermediate knowledge is ideal.
3. Understanding of payroll procedures, taxes and requirements preferred.
4. General knowledge of JD Edwards software.
5. Professional oral and written interpersonal communication.
6. 1-2 years of experience in specific knowledge and exposure in a management capacity with Office or Operations in a fast pace multi-tasked environment preferred.
7. Demonstrates a considerate, friendly, constructive and consistent attitude toward employees and customers.

KEY BEHAVIORS: 

1. Customer Service: Proactively developing customer relationships both internal and external; anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
2. Professionalism: Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.
3. Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.
4. Drive to Win: Passionate and candid; challenges are eagerly accepted, and motivated to grow.
5. Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers, and local communities. Promoting opportunities within and through referrals.