APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.
The HRIS Specialist is a key part of the Human Resources team, entering and managing electronic employment records for HR. This position is responsible for entering, auditing, and monitoring employee records related to all university faculty, staff, and adjuncts in compliance with legal requirements related to hiring and terminations and with departmental procedures relative to handling confidential personnel records. This person will work independently as an HRIS liaison and a subject matter expert in complex technical HR systems, and will assist others within and outside the department with their HRIS needs.
Required Education:
- BA degree or equivalent work-related experience.
Required Experience:
- 3-5 years of related experience.
- Experience in higher education with HRIS or other data entry with an HCM system preferred.
Primary Duties/Essential Functions
- Responsible for managing all aspects of employee personnel files; ensure that all information is accurately captured and properly stored in HRIS systems; manage authorized access.
- Collaborate with Talent Acquisition team on hires, promotions, and transfers, managing the HR roles in the SilkRoad onboarding system.
- Work independently to process and analyze employee information by using Human Resources Information Systems (HRIS).
- Enter, audit, and monitor HR data for accuracy, completeness, and consistency.
- Process all employee and organizational changes; investigate and resolve data integrity issues.
- Provide timely and effective communication with departments related to employee documents, processes, and end-user requests.
- Responsible for creating a work environment that protects data confidentiality.
- Responsible for requests from the Duplicate Committee with regard to data in the HRIS system.
- Partner with HRIS colleagues in entering employment contract data into the HRIS system.
- Partner with the IT Business Systems on special system initiatives.
- Serve as subject matter expert for I-9 verification, training designees and overseeing process in new employee orientation, including collecting documentation and SilkRoad/E-Verify electronic process.
- Provide exit packets for faculty and staff separating from the University.
- Respond to confidential inquiries from Office of General Counsel and collaborate on subpoena requests.
- Collect appropriate documents and meet with employees and background investigators for personnel file review.
- Respond to HRIS email account and online customer service work requests in a timely manner.
- Regular, punctual attendance as required by the supervisor based on department needs.
- Cross train on all HRIS team responsibilities.
- Develop user procedure guidelines and documentation.
- Manage Formstack and Dropbox Sign process for all electronic employment contracts.
- Manage PeopleSoft testing, adding new departments, combo codes, and security tree.
- Serve as the HRIS primary contact for Payroll colleagues and end-user population.
- Train HR staff members and representatives of other departments on new processes/functionality and in the processing, retrieval, and interpretation of data from automated systems.
- Act as a liaison with IT in identifying and correcting problems relating to electronic Human Resources files.
- Collaborate with Payroll on any contract changes, payroll deadlines, and student and employee needs.
- Ability to set up and work remotely when required.
- Analyze and report the need for system enhancements or customizations to improve functionality and/or workflow.
- Serve as a subject matter expert for HRIS systems capabilities (e.g., PeopleSoft, ADP Vantage, Kronos).
- File and e-file various employment records into appropriate personnel files.
- Perform special projects and assignments as assigned by the supervisor.
Skills
- Strong attention to detail.
- Ability to perform data-entry with high rate of speed and accuracy.
- Advanced research skills in HR PeopleSoft and other HRIS systems.
- Ability to communicate effectively with internal and external professionals at all levels.
- Ability to train HR colleagues and other department liaisons in HR systems use and procedures.
- Ability to handle multiple tasks and responsibilities with minimal supervision.
- Strong interpersonal, collaborative, organizational, and problem-solving skills.
- Ability to effectively present information and respond to questions.
Mental Demands
- Ability to work under pressure with a high degree of initiative, good judgment, priority setting, and decision-making.
- Ability to analyze and interpret complex data in various types of reports.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to counsel and provide customer service to employees.
- Ability to strategize, develop, and manage projects and processes.
- Ability to work under pressure and meet deadlines.
- In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and talk or hear.
- The employee is occasionally required to walk and use hands to finger, handle, or feel objects, including a computer keyboard.
- The employee must regularly lift and/or move up to 20 lbs.
- Intermittent sitting, standing, and walking.
- Hearing and speaking in person and on the telephone.
- Ability to lift, pull, grasp, reach, and stoop.
Visual Demands
- Reading, writing notes, and computer monitor.
Environment
- Pleasant office, comfortable temperature.
Technologies
- Proficient in Microsoft Word and Excel, Google Apps.
- Adept with HRIS systems or similar data systems.
- Experience with PeopleSoft, SilkRoad, ADP Vantage, HappyFox, and/or SQL a plus.
Compensation
- Grade 9: $23.58 to $27.12 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.
Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.
You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/
__
Azusa Pacific University will conduct a background check on all final candidates.
Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.
Required Skills
Required Experience