At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Irvine, California, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to join our Aesthetics & Reconstruction (A&R) team supporting the Worldwide President of A&R located in Irvine, CA. This position requires the candidate to be onsite in Irvine, CA five days a week.

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

Mentor is a leading brand of breast implants and tissue expanders in the global aesthetics & reconstruction market. The company develops, manufactures, and markets innovative, science-based products for surgical medical procedures that allow breast surgery patients to improve their quality of life. We focus on two strategic areas: breast reconstruction and breast augmentation.

As the Executive Administrative Assistant, you are part of the Aesthetic & Reconstruction teams. We are looking for someone who is passionate, energetic, and agile who acts professionally while demonstrating a clear communication style. The foundation of this role will be supporting the Worldwide President and select members of the leadership team, and the selected candidate will anticipate their needs, help them stay focused, resolve issues before they arise. Solid organizational skills and ability to work across department and handle various duties are required.

Key Responsibilities:

• Coordinate complex schedules and global travel arrangements including but not limited to visa arrangements
• Submit and reconcile expense reports weekly in Concur
• Responsible for calendar management and coordinating schedules
• Coordinate external subcontractors, including finance and legal processes
• Manage Purchase Orders, arrange for payment of contractors and vendors by collaborating closely with Accounting and Purchasing departments and navigating our procurement systems. Includes, supplies, partnering with hotel vendors agencies
• Plan and schedule onsite and offsite meetings, presentations, and other office related events
• Ability to collaborate with other departments, such as HR, Sales, Marketing, Communications.
• Manage email distribution lists
• Coordinate conference room scheduling and catering for larger meetings
• Admin Contingent Workforce tasks in partnership with hiring manager
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
• Support the President in the hiring process, inclusive of scheduling and coordination of interviews
• Support VPs on new employees onboarding (e.g., hardware requests, corporate card requests etc.)
• Support VPs on employees offboarding (e.g., hardware return, legacy systems access shutdown, etc.

Qualifications:

• A minimum of a High School diploma or equivalent is required
• A minimum of 6 years of experience supporting C level executives is required
• Master global calendaring experience dealing with complex meeting and travel schedules
• Excellent time management skills and ability to effectively prioritize work
• Attention to detail and problem-solving skills
• Technology savvy: Experience with MS office, Concur, Confluence (a plus), Amex Travel, legal contract tracking systems etc.
• Experience managing projects, onboarding team members, budgets, and deliverables
• Strong verbal, written communication, and interpersonal skills
• Able to shift at a moment’s notice due to last minute changes to ensure an organized experience to internal and external clients.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$63,800 - $100,000

Additional Description for Pay Transparency:

This position is overtime eligible. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

Push the boundaries of science to transform health—and your career.

Join us and advance life-changing treatments for people who need them most. At Johnson & Johnson, our focus is on improving global health equity and developing MedTech and pharmaceutical innovations that impact the future of health. Using AI and robotics to transform surgery or helping data scientists and clinicians formulate new ways to diagnose and treat disease, this work may sound like sci-fi, but it’s all science, all real, and could be your career. Whatever your background, skills, or career goals, there’s a place for you to help solve some of the world’s most pressing health challenges with us.

Accelerate your career while changing the world.

Each of our broadly-based family of companies offers an inclusive and empowering culture and employee benefits (like paid time off to volunteer, transgender-inclusive and same-sex partner health insurance coverage, and more) designed to help you live your best life, however you define it. And our best-in-class learning and development approaches, mentorship, and access to innovators across the world will help you grow your skills and reach your career goals. Because when you're at your best, nothing stands between you and your next breakthrough.