At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant - ATSC. This hybrid position can be in Springhouse, PA, Horsham, PA, Titusville, NJ or Raritan, NJ. This position may require up to 10% travel (domestic and international).

Per our J &J Flex Policy, the expectation for this position is to work in the designated office 3-4 days per week and work from home 1-2 days per week.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Position summary

The Executive Administrative Assistant provides comprehensive administrative support to multiple Vice Presidents, ensuring seamless operations across calendars, travel, meetings, and departmental activities. This role requires exceptional organizational skills, proactivity, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Manage complex, dynamic calendars across multiple time zones.
• Schedule meetings (virtual and in-person), including logistics, technology setup, agendas, and materials.
• Organize large internal meetings and events, both onsite and offsite.
• Have full latitude to modify work processes and workflow to enhance personal efficiency and that of the Vice Presidents and team
• Arrange domestic and international travel via Concur. Prepare and reconcile expense reports promptly.
• Serve as a primary point of contact between VPs and internal/external stakeholders.
• Draft, edit, and manage highly confidential correspondence.
• Provide timely updates and reminders for deadlines and events.
• Maintain SharePoint sites, distribution lists, and organizational charts.
• Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes.
• Support departmental planning by compiling data and preparing presentations.
• Process contracts, purchase orders, and agreements in ARIBA and e-marketplace.
• Liaise with vendors regarding invoices and PO status.
• Assist with budget tracking and accruals.
• Ensure adherence to company policies, procedures, and industry regulations.
• Maintain discretion and independent judgment in problem-solving.
• Attend team meetings to stay informed on priorities.
• Champion and provide recommendations for team culture
• Flexibility to support events outside normal business hours.

Qualifications

• High School Diploma required; Associate degree preferred.
• A minimum of 6 years of administrative support experience, including 2+ years supporting VP or senior leadership is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Concur, ARIBA, SharePoint, Teams, Zoom, and other productivity tools.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication.
• Ability to work independently in a fast-paced environment with shifting priorities.
• Demonstrated experience interacting with senior level management, maintaining a high level of professionalism, discretion, and confidentiality.
• Collaborative mindset and strong interpersonal skills.
• Self-starter mentality with a strong sense of ownership, problem solving and involvement is required.
• Based in Pennsylvania or New Jersey office; up to 10% travel required.

This job posting is anticipated to close on 11/13/2025.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Administrative Support, Microsoft Office

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$60,900 - $97,808 annually

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

Push the boundaries of science to transform health—and your career.

Join us and advance life-changing treatments for people who need them most. At Johnson & Johnson, our focus is on improving global health equity and developing MedTech and pharmaceutical innovations that impact the future of health. Using AI and robotics to transform surgery or helping data scientists and clinicians formulate new ways to diagnose and treat disease, this work may sound like sci-fi, but it’s all science, all real, and could be your career. Whatever your background, skills, or career goals, there’s a place for you to help solve some of the world’s most pressing health challenges with us.

Accelerate your career while changing the world.

Each of our broadly-based family of companies offers an inclusive and empowering culture and employee benefits (like paid time off to volunteer, transgender-inclusive and same-sex partner health insurance coverage, and more) designed to help you live your best life, however you define it. And our best-in-class learning and development approaches, mentorship, and access to innovators across the world will help you grow your skills and reach your career goals. Because when you're at your best, nothing stands between you and your next breakthrough.