Job Description

Executive & Administrative Support

• Provide high-level administrative support to approximately five senior leaders
• Manage complex calendars, meeting schedules, and travel arrangements
• Coordinate internal and external meetings, including preparation of agendas and materials
• Screen calls, emails, and correspondence; prioritize and route as appropriate
• Draft, edit, and format professional documents and presentations

Office & Operations Support

• Serve as a key point of contact between executives, internal teams, and external partners
• Maintain organized electronic and physical filing systems
• Assist with expense reports, reimbursements, and administrative tracking
• Support office logistics and executive workspace needs

Event & Partner Coordination

• Coordinate leadership meetings, offsites, board meetings, and company events
• Work with vendors, venues, caterers, and external partners
• Manage contracts, timelines, and budgets related to events
• Ensure flawless execution of meetings and events

Technology & Productivity

• Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) at an advanced level
• Prepare presentations, reports, and spreadsheets
• Maintain confidentiality and secure handling of sensitive information

Qualifications

Required

• 5+ years of experience as an Executive Assistant or Senior Administrative Professional
• Proven experience supporting multiple executives
• Advanced proficiency in Microsoft Office Suite
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Professional demeanor and high emotional intelligence
• Ability to work in-office at least 4 days per week
• Resides within commuting distance of Boca Raton, FL

Preferred

• Experience in healthcare, professional services, or corporate environments
• Event planning or meeting management experience
• Experience working with private equity, boards, or senior leadership teams
• Familiarity with CRM, project management, or document management tools

Key Competencies

• Attention to Detail
• Discretion & Confidentiality
• Relationship Management
• Problem Solving
• Adaptability
• Initiative
• Service Orientation
• Strong Follow-Through

Additional Information

Job Type:

• Full-time

All your information will be kept confidential according to EEO guidelines.

Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.