Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! You will report to the Lead Executive Assistant, who supports the Chief Executive Officer. This is a hybrid role but may occasionally require some travel to support in-person meetings.

Job Responsibilities:

• Provide detailed corporate administrative support for the C-Suite Team
• Anticipate the needs of the executive team to ensure seamless execution of activities
• Independent and efficient in time-management while supporting a teamwork environment
• Partner with the other Executive Assistants to jointly problem-solve for the best outcome for multiple stakeholders
• Perform calendar management by planning and scheduling meetings
• Process expense reports in a timely manner
• Make travel arrangements including airfare, lodging and transportation in alignment with company expense policies
• Organize and execute off-site team meetings and travel for Executives
• Represent the executive team in a professional manner
• Coordinate and produce meeting and presentation materials, such as Department wide All-Hands decks
• Complete various projects such as compiling reports, drafting/formatting materials, proof-editing presentations and monitoring team deadlines
• Maintain strict confidentiality of sensitive information
• Thrive in a fast-paced, frequently evolving team

Qualifications

• A minimum of three years performing administrative and operational support for executive leadership.
• Prior experience arranging and maintaining travel plans for multiple employees.
• Prior experience representing Leadership in written and verbal communication.
• Demonstrated success with the following skillset:
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.