Position Title: Executive Assistant

Supervisor: Physician

FLSA Status: Non-Exempt

Mission:

To provide our patients and community the most innovative and breakthrough treatment options to improve overall health and wellness.

Values:

Innovation

Integrity

Patient Experience

Teamwork

Job Summary:

A busy medical practice is seeking a dependable and highly organized Executive Assistant to support a Medical Practice Executive. This role is part of a three-person team consisting of the Executive, a Nurse, and the Executive Assistant. The position focuses on managing email communication, scheduling, and administrative tasks to ensure smooth daily operations. Occasional travel to different clinic sites with the Executive may be required.

Specific duties of this role include, but are not limited to:

• Manage and organize high-volume email inboxes
• Draft, proofread, and send professional correspondence
• Maintain a complex calendar and coordinate meetings
• Serve as a point of contact for staff, patients, and external partners
• Prepare and organize documents, reports, and presentations
• Track tasks, deadlines, and follow-ups
• Assist with digital file organization and general office operations
• Conduct online research and prepare summaries
• Help with travel arrangements, registrations, and renewals
• Work closely with the Executive and nurse to support workflow
• Travel with the Executive to clinic locations as needed
• Perform additional administrative projects as assigned
• This position has no supervisory responsibilities.
• 2+ years of experience as an Executive Assistant or similar administrative role
• Healthcare experience preferred but not required
• Strong skills in email management and scheduling
• Excellent written and verbal communication
• Proficiency with Microsoft Office and Google Workspace
• Ability to multitask and adapt in a fast-paced environment
• Professional, reliable, and highly discreet

Supervisory Responsibility:

• This position has no supervisory responsibilities.

******Qualifications:**

• 2+ years of experience as an Executive Assistant or similar administrative role
• Healthcare experience preferred but not required

******Skills & Abilities:**

• Strong skills in email management and scheduling
• Excellent written and verbal communication
• Proficiency with Microsoft Office and Google Workspace
• Ability to multitask and adapt in a fast-paced environment
• Professional, reliable, and highly discreet

******Work Environment:**

While performing the duties of this job, the employee works in a clinic or surgery center setting on regular basis and accompanies physician to satellite locations as needed. This position is 100% in-office due to the nature of the responsibilities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to grasp, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop, kneel, crouch; talk, hear and smell. The employee must be able to sit for extended periods. The employee must be able to lift or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Compensation & Work Schedule:

• Full-time: 32-40 hours/week.
• Non-Exempt.
• Day Shift: Monday - Thursday, or Monday - Friday.
• A competitive benefits package including medical, dental, vision, disability, and life insurance, 401(k) plan, PTO time, paid holidays, and HSA plan is offered.
• Mileage reimbursement at standard IRS rate.
• Starting wage dependent upon experience.